Executive Assistant (EA)

IntraEdge; Hyderabad; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

IntraEdge is seeking an experienced Executive Assistant (EA) at senior level to support its leadership team in Hyderabad. The role requires 10+ years of proven EA experience, exceptional calendar and communications skills, and the ability to manage confidential information with discretion.

The EA will coordinate complex schedules, meetings, and travel, while liaising with multiple departments and external partners to ensure smooth day-to-day operations for senior leaders.

Qualifications

• 10+ years of proven experience as an Executive Assistant, Senior Executive Assistant, or similar senior‑level support role.
• Strong experience supporting senior executives, Directors, VPs, Business Heads, or C‑level leadership.
• Excellent verbal and written communication skills.
• Exceptional organizational and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong calendar and schedule management experience.
• Experience coordinating complex meetings and executive‑level events.
• Strong proficiency in MS Office, particularly Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide comprehensive administrative and executive support to senior executives, leadership teams, and high‑level managers.
• Act as a trusted point of contact between executives and internal/external stakeholders.
• Manage day‑to‑day priorities and administrative activities on behalf of senior leadership.
• Anticipate executive needs and proactively manage upcoming requirements.
• Handle sensitive and confidential information with professionalism and discretion.
• Ensure executives are well‑prepared for meetings, presentations, reviews, and engagements.
• Coordinate domestic and international travel arrangements for senior executives.
• Coordinate meeting agendas, presentations, briefing documents, and materials.
• Record and distribute meeting notes, action items, and follow‑ups as required.
• Prepare executive reports, presentations, dashboards, and briefing documents.
• Coordinate with HR, Finance, IT, Facilities, Procurement, and other departments as required.
• Maintain confidentiality and professionalism in all communications.

Skills

Executive support

Calendar management

Meetings & events coordination

Travel & logistics management

Stakeholder management

Communication

Discretion & confidentiality

Time management

Proactiveness

Independent work

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Detailed Job Description – Executive Assistant (EA)

Job Title: Executive Assistant – Senior Level

Experience: 10+ Years

Employment Type: Full-Time

Job Summary

We are looking for a highly experienced, professional, and proactive Executive Assistant (EA) with 10+ years of experience supporting senior executives, leadership teams, and high-level management.

The ideal candidate will be responsible for providing high-level executive support, managing complex calendars and schedules, coordinating meetings and business activities, handling confidential information, preparing executive communications, and ensuring smooth day-to-day operations for senior leadership.

The candidate should possess excellent communication, organizational, interpersonal, and stakeholder-management skills, with the ability to interact confidently with senior executives, business leaders, clients, and internal teams.

Key Responsibilities

1. Executive Support

• Provide comprehensive administrative and executive support to senior executives, leadership teams, and high-level managers.
• Act as a trusted point of contact between executives and internal/external stakeholders.
• Manage day-to-day priorities and administrative activities on behalf of senior leadership.
• Anticipate executive needs and proactively manage upcoming requirements.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.
• Ensure executives are well-prepared for meetings, presentations, business reviews, and important engagements.

2. Calendar & Schedule Management

• Manage complex executive calendars, appointments, meetings, and commitments.
• Coordinate multiple schedules across different teams, locations, and time zones.
• Prioritize meetings based on business importance and executive priorities.
• Resolve scheduling conflicts and make appropriate adjustments proactively.
• Ensure executives have all required information, documents, and agendas before meetings.
• Coordinate recurring leadership meetings, reviews, and business discussions.

3. Meeting & Event Coordination

• Schedule and coordinate high-level internal and external meetings.
• Prepare meeting agendas, presentations, briefing documents, and supporting materials.
• Coordinate meeting rooms, conference calls, video conferences, and other logistics.
• Record and distribute meeting notes, action items, and follow-ups when required.
• Track action items and ensure timely follow-up with relevant stakeholders.
• Support leadership meetings, town halls, business reviews, workshops, and corporate events.
• Manage executive-level emails, correspondence, and communications.
• Draft, review, and format professional emails, letters, presentations, reports, and other business documents.
• Communicate effectively with senior management, clients, vendors, and other stakeholders.
• Maintain a professional and appropriate tone in all executive communications.
• Ensure important messages and requests are communicated to the appropriate stakeholders in a timely manner.

5. Travel & Logistics Management

• Coordinate domestic and international travel arrangements for senior executives.
• Manage flight bookings, hotels, transportation, meeting schedules, and travel itineraries.
• Prepare detailed travel plans and executive itineraries.
• Coordinate travel changes, cancellations, and last‑minute requirements.
• Assist with travel-related documentation and expense management.
• Ensure executives have all required information and arrangements for business travel.

6. Leadership & Stakeholder Coordination

• Work closely with VPs, Directors, Senior Managers, Business Heads, and other senior leadership.
• Coordinate with multiple departments to facilitate executive priorities.
• Build and maintain strong professional relationships across the organization.
• Follow up with stakeholders on important deliverables and deadlines.
• Handle interactions with senior stakeholders confidently and professionally.
• Serve as a communication bridge between executives and their teams.

7. Documentation & Reporting

• Prepare executive reports, presentations, dashboards, meeting materials, and briefing documents.
• Maintain confidential records and important business documentation.
• Organize and maintain digital and physical files in a structured manner.
• Track business priorities, action items, deadlines, and follow-ups.
• Assist leadership with preparation for management reviews and business presentations.
• Ensure documents and reports are accurate, professional, and delivered on time.

8. Confidentiality & Professionalism

• Maintain strict confidentiality regarding executive, employee, financial, business, and organizational information.
• Exercise sound judgment when handling sensitive situations.
• Understand the importance of discretion when dealing with senior management.
• Ensure confidential documents and communications are appropriately handled and protected.
• Represent the executive and organization with professionalism at all times.

9. Administrative & Operational Support

• Coordinate day-to-day administrative requirements for senior leadership.
• Support expense management, invoices, approvals, and administrative documentation.
• Coordinate with HR, Finance, IT, Facilities, Procurement, and other departments as required.
• Assist with special projects and leadership initiatives.
• Take ownership of ad‑hoc executive requests and time‑sensitive assignments.
• Ensure administrative processes are completed accurately and within deadlines.

Required Skills & Qualifications

• 10+ years of proven experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or similar senior‑level support role.
• Strong experience supporting senior executives, Directors, VPs, Business Heads, or C‑level leadership.
• Proven ability to work with high‑level managers and senior stakeholders.
• Excellent verbal and written communication skills.
• Exceptional organizational and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong calendar and schedule management experience.
• Experience coordinating complex meetings and executive‑level events.
• Strong proficiency in MS Office, particularly:
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Excellent documentation and presentation skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information.
• Strong follow‑up and coordination skills.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience working in a large corporate, technology, financial services, consulting, or multinational organization.
• Experience supporting multiple senior executives.
• Experience coordinating with global teams and international stakeholders.
• Experience managing executive travel and international itineraries.
• Familiarity with collaboration and productivity tools such as Teams, Zoom, SharePoint, and similar platforms.
• Experience supporting leadership meetings, board‑level meetings, or business reviews is an advantage.

Executive Presence: Ability to interact confidently and professionally with senior leadership.

Communication: Excellent written and verbal communication with strong business etiquette.

Organization: Ability to manage complex calendars, schedules, meetings, travel, and competing priorities.

Discretion: High level of confidentiality and sound judgment when handling sensitive information.

Proactiveness: Ability to anticipate requirements and take action without constant direction.

Stakeholder Management: Ability to work effectively with senior executives, employees, clients, and external partners.

Time Management: Ability to prioritize urgent and high‑impact activities while meeting deadlines.

Problem Solving: Ability to handle last-minute changes, scheduling conflicts, and unexpected executive requirements.

Attention to Detail: High accuracy in documents, calendars, travel arrangements, communications, and executive deliverables.