Executive Assistant

Priyadarsini; Hyderabad; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Priyadarsini is seeking an Executive Assistant to closely support senior leadership and manage day-to-day business priorities. This role goes beyond calendar management, acting as a trusted execution partner to help manage priorities, coordinate across teams, drive follow-ups, and prepare for meetings.

The ideal candidate will think independently, communicate clearly, and take ownership from start to finish in a fast-paced environment.

Qualifications

• 2–5 years of experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.

Responsibilities

• Manage executive calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, briefing notes, and follow-up trackers.
• Track action items and ensure timely follow-ups with relevant stakeholders.
• Coordinate across teams to ensure priorities and deliverables stay on track.
• Handle sensitive and confidential information with discretion.
• Support travel planning, itineraries, and logistics.
• Prepare reports, documents, and business updates.
• Conduct research and provide concise summaries for decision-making.
• Manage communication on behalf of leadership when required.
• Help coordinate projects and initiatives led by leadership.

Skills

Calendar management

Stakeholder management

Communication

Organizational skills

Independence

Tools

Microsoft Office

Google Workspace

PowerPoint

Excel

Outlook

ChatGPT

Job description

Key Responsibilities

About the Role

We are looking for a highly organised, proactive, and dependable Executive Assistant to work closely with senior leadership and support day-to-day business priorities.

This is more than a calendar-management role. The ideal candidate will act as a trusted execution partner to the leadership team — helping manage priorities, coordinate across teams, drive follow-ups, prepare for meetings, and ensure that important tasks move forward without constant supervision.

You will work in a fast-paced environment where priorities can change quickly, so we are looking for someone who can think independently, communicate clearly, and take ownership from start to finish.

• Manage executive calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, briefing notes, and follow-up trackers.
• Track action items and ensure timely follow-ups with relevant stakeholders.
• Coordinate across teams to ensure priorities and deliverables stay on track.
• Handle sensitive and confidential information with complete discretion.
• Support travel planning, itineraries, accommodation, and logistics.
• Prepare reports, documents, presentations, and business updates.
• Conduct research and provide concise summaries to support decision-making.
• Manage communication and correspondence on behalf of leadership when required.
• Help coordinate projects and special initiatives led by the leadership team.
• Identify gaps, anticipate requirements, and solve problems before they become issues.
• Maintain structured systems for tasks, documents, contacts, and follow-ups.
• Support ad-hoc business and operational requirements.

What We’re Looking For

• 2–5 years of experience as an Executive Assistant, Business Assistant, Management Trainee, Project Coordinator, or similar role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Ability to manage multiple priorities without losing attention to detail.
• Strong follow-up and stakeholder-management skills.
• High level of professionalism, maturity, and discretion.
• Ability to work independently and take ownership.
• Comfortable working with senior executives and external stakeholders.
• Strong proficiency in Microsoft Office / Google Workspace, especially PowerPoint, Excel/Sheets, Word/Docs, and Outlook/Calendar.
• Comfortable using modern AI tools such as ChatGPT, Claude, Gemini, or similar tools is a strong advantage.

The Ideal Candidate

You are someone who:

• Doesn't wait to be told what to do.
• Can take a messy task and bring structure to it.
• Is comfortable saying, "I'll take care of it."
• Follows through until the task is actually completed.
• Can handle confidential information responsibly.
• Is comfortable working with senior leadership.
• Can switch between administrative, operational, research, and coordination work.
• Pays attention to the small details while keeping the bigger picture in mind.

Why Join Us?

This role offers the opportunity to work closely with senior leadership and gain exposure to business operations, strategy, projects, decision-making, and leadership management.

• For the right candidate, this can grow beyond a traditional EA role into opportunities across Business Operations, Program Management, Strategy, and Chief of Staff functions.