Executive Assistant

IN.G07 Houlihan Lokey Advisory (India) Private Limited; Gurugram District; On-site; INR 500,000 - 1,000,000; Full time

Job summary

IN.G07 Houlihan Lokey Advisory (India) Private Limited is looking for an experienced Administrator to coordinate office functions, manage travel arrangements, and support staff with documentation and data management. We seek a proactive self-starter with exceptional administrative skills, capable of multitasking in a high-paced environment.

The ideal candidate will have 3 to 8 years of relevant experience, strong communication skills, and proficiency in Microsoft Office tools. This role offers a unique opportunity to contribute to a dynamic team.

Qualifications

• 3–8 years of progressive administrative experience.
• Proven ability to manage confidential information.
• Detail-oriented with strong analytical skills.

Responsibilities

• Coordinate conference calls and meetings.
• Manage calendars and travel arrangements.
• Data entry and report generation.
• File management and document preparation.

Skills

Excellent administrative skills

Word processing

Strong communication skills

Problem-solving skills

Organizational skills

Interpersonal skills

Attention to detail

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Access

Job description

Responsibilities

• Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages.
• Coordinate all travel arrangements and be proactive in meeting travelers’ needs as schedules change.
• Intermediate to advanced word‑processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.).
• Data entry into Salesforce; plan/attend annual seminars and conferences, including pre‑event planning, invite lists and responses, event staffing.
• Draft, prepare and review documents on behalf of supported staff, as requested.
• Review, prepare and submit expense reports in a timely and accurate manner according to company policy.
• Seek ways to improve efficiency, identify challenges, provide ideas for solutions, and solicit assistance for resolution.
• Data management: handle accruals, providing deliverables, invoicing, and entering/clearing conflict checks (integral to HL).
• Track progress and relevant information pertaining to engagements under the guidance of the officer(s).
• Conduct directed internet‑based research and summarize findings in an organized manner.
• Determine needs of the group and set up and maintain various office files, logs, listings, and manuals.
• Prioritize and manage the completion of projects in an efficient and timely manner.
• Make copies and scans of correspondence or other printed matter.
• Maintain a well‑organized file system conducive to the needs of the business lines.
• Perform related duties as assigned.
• Generate various reports / MIS on a need basis.

Requirements

• Excellent administrative and word‑processing skills.
• Must be proactive and a self‑starter.
• Applied advanced knowledge of Outlook, Word, PowerPoint, Excel, and Access (Windows).
• Strong communication skills and eye for detail.
• Strong interpersonal skills, ability to work with all levels of staff members and varied workstyles.
• Excellent problem‑solving skills; must find solutions with minimal direction.
• Outstanding organizational skills and analytical ability to gather and summarize data for reports.
• Capable of utilizing discretion in managing confidential or sensitive information.
• Team player, dealing effectively with co‑workers and internal clients at all levels.
• Detail‑oriented.
• Ability to work in a high‑paced environment that requires multi‑tasking.
• 3–8 years of similar progressive experience required.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.