Executive Assistant

Taj Relocations Pvt Ltd; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Taj Relocations Pvt Ltd seeks an organized Executive Assistant to support the Managing Director in a fast-paced environment. The role focuses on calendar and travel management, communications, and project coordination to drive efficiency.

Ideal candidates have 3–10 years of EA experience, Bachelor’s degree, and strong MS Office skills. The job location is Sector 61 Gurugram with standard office hours, Monday to Friday.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum 3–10 years of experience as an Executive Assistant or related role.
• Strong organizational, time management, and prioritization skills.
• Excellent communication, written and verbal, with impeccable grammar and spelling.

Responsibilities

• Manage MD's calendar, scheduling appointments, meetings and travel arrangements.
• Screen calls, emails and inquiries; manage inbox and respond as appropriate.
• Prepare clear, concise correspondence, presentations and reports.
• Proactively manage projects and tasks; conduct research to support decision making.
• Maintain a professional and organized office environment and coordinate with departments.

Skills

Organization

Time management

Prioritization

Communication

Microsoft Office

Independence

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Managing Director.

This role plays a vital part in ensuring the smooth operation of the Managing Director's office and plays a key role in driving efficiency and strategic initiatives.

Responsibilities:

• Calendar and Travel Management:
  • o Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements.
  • o Ensure efficient travel logistics, including booking flights, hotels, and ground transportation.
  • o Prepare itineraries and briefings for upcoming trips.
• Communication and Information Management:
  • o Act as the primary point of contact for the Managing Director, screening calls, emails, and inquiries.
  • o Manage the Managing Director's inbox, prioritizing and responding to communications as appropriate.
  • o Prepare clear, concise, and professional correspondence, presentations, and reports.
• Project and Task Management:
  • o Anticipate the Managing Director's needs and proactively manage projects and tasks.
  • o Conduct research and gather information to support the Managing Director's decision-making.
  • o Follow up on action items and deadlines, ensuring smooth project completion.
• Office Management:
  • o Manage office supplies and equipment inventory.
  • o Coordinate with other departments to ensure smooth workflow and support.
  • o Maintain a professional and organized office environment.

Qualifications:

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum 3-10 years of experience as an Executive Assistant or related role.
• Strong organizational, time management, and prioritization skills.
• Excellent communication, written and verbal, with impeccable grammar and spelling.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines.
• Discreet and professional demeanor with the ability to maintain confidentiality

Job Location: Sector 61 Gurugram, Emaar Greens Office Timing: 9.30 AM to 6.30 PM, Monday to Friday (Alternate Saturdays and all Sundays Off)