Executive Assistant

Weekday AI; Gurugram District; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Weekday is seeking an Executive Assistant to the CEO in Gurugram, India. The role requires 3–5 years of experience supporting senior leadership in fast-paced environments, with strong business acumen and exceptional communication.

You will manage strategic planning support, calendar, travel, and stakeholder coordination, draft reports and emails, and help drive operational efficiency while safeguarding confidentiality.

Qualifications

• Understanding of business operations and priorities.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to multitask in a fast-paced environment.
• Discretion with confidential information.

Responsibilities

• Assist the CEO with business planning, research, and reporting.
• Monitor metrics and identify operational improvements.
• Track initiatives and coordinate cross-functional teams.
• Manage the CEO’s calendar and travel arrangements.
• Draft emails, reports, agendas, and meeting minutes.
• Coordinate with investors, board, clients, and leadership.
• Ensure confidentiality and professionalism.
• Provide day-to-day executive support.

Skills

Business Acumen

Analytical Skills

Written Communication

Education

Bachelor’s degree in Business Administration, Management, or related

MBA or equivalent postgraduate qualification

Tools

Notion

Trello

Asana

Job description

This role is for one of Weekday’s clients

Min Experience: 2+ years
Location: Gurugram, Haryana, India
JobType: full-time

We are seeking a highly organized, proactive, and business-oriented Executive Assistant (EA) to the CEO to provide strategic, operational, and administrative support to the senior leadership team. The ideal candidate will combine strong business acumen with exceptional communication, analytical, and organizational skills.

This role requires the ability to manage competing priorities, support business decision-making, coordinate critical projects, and interact professionally with internal and external stakeholders. The candidate must also demonstrate sound judgment and discretion when handling confidential business information.

Key Responsibilities

• Strategic and Business Support: Assist the CEO with business planning, research, and decision-making by gathering relevant insights, conducting research, and preparing reports and presentations.
• Business Operations and Analysis: Monitor key business metrics, review performance data, identify trends, and support the development of operational improvements.
• Project and Task Management: Track critical business initiatives, monitor milestones, coordinate with relevant teams, ensure deadlines are met, and provide regular progress updates to the CEO.
• Executive Calendar Management: Manage the CEO’s calendar, schedule meetings, prioritize appointments, and ensure effective time management.
• Stakeholder Coordination: Serve as a point of contact between the CEO and internal and external stakeholders, including investors, board members, clients, and senior leadership.
• Communication and Documentation: Draft and manage professional emails, business reports, presentations, meeting agendas, and minutes on behalf of the CEO.
• Travel and Event Coordination: Organize business travel, prepare itineraries, coordinate logistics, and support the planning of meetings and corporate events.
• Confidentiality and Discretion: Handle sensitive business, financial, and organizational information with the highest standards of confidentiality and professionalism.
• Administrative Support: Manage day-to-day executive requirements and ensure smooth coordination of activities across the CEO’s office.

Required Skills and Qualifications

• Strong business acumen and the ability to understand business operations and organizational priorities.
• Excellent analytical and problem-solving skills, with the ability to interpret business information and identify improvement opportunities.
• Outstanding written and verbal communication skills.
• Exceptional organizational, multitasking, and time-management abilities.
• Ability to manage multiple priorities independently in a fast-paced, high-pressure environment.
• High levels of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Familiarity with business productivity and project management tools such as Notion, Trello, or Asana.

Must-Have Skills

• Business Acumen
• Analytical Skills
• Written Communication

Good-to-Have Skills

• Business Analysis
• Executive Calendar Management
• Verbal Communication

Educational Qualifications

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• MBA or an equivalent postgraduate qualification is preferred.

Experience

• 3–5 years of professional experience as an Executive Assistant supporting a CEO or other senior leadership executives.
• Experience in a technology-driven or fast-paced business environment is preferred.