Executive Assistant

Kesaria Rubber Industries; Gurugram District; On-site; INR 450,000 - 750,000; Full time

Job summary

Kesaria Rubber Industries in Binola is seeking an Executive Assistant to provide high-level administrative and operational support to the General Manager. The role demands exceptional organizational skills, discretion, and the ability to coordinate between internal teams and external partners.

The candidate should have 4+ years of senior administrative experience, proficiency in MS Office, strong communication, and the ability to manage a complex calendar in a fast-paced factory environment.

Qualifications

• Graduate or postgraduate in any discipline.
• Minimum 4 years of relevant experience in an Executive Assistant or senior administrative support role.
• Proficient in MS Office, email management, and Google Sheets.
• Excellent written and verbal communication with English and Hindi skills.

Responsibilities

• Provide comprehensive administrative and secretarial support to the General Manager to ensure smooth day-to-day operations.
• Manage and maintain a complex executive calendar, including scheduling meetings, appointments, and follow-ups.
• Prepare, draft, and review professional correspondence, presentations, reports, agendas, and meeting documentation.
• Act as the primary point of contact between the executive office and internal teams, senior leadership, clients, and external partners.
• Coordinate and support high-level meetings with the Senior Leadership Team and Management Team (TMG), including agenda preparation and minute-taking.
• Ensure timely and accurate flow of information, manage priorities, and proactively follow up on action items.
• Oversee administrative and clerical staff, ensuring efficient execution of office support activities.
• Organize, maintain, and update office records, files, and documentation systems.
• Support special projects and strategic initiatives as assigned by senior management.

Skills

MS Office

Email management

Internet research

Google Sheets

Written communication

Verbal communication

Interpersonal skills

Negotiation

Leadership (factory site)

Education

Graduate or Postgraduate

Job description

Job Title: Executive Assistant

Level / Grade: LM- 02

Department: Administration

Location: Binola

Reporting Authority: General Manager - Operations

Role Summary

The Executive Assistant will provide high-level administrative and operational support to the General Manager. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring seamless coordination between internal and external stakeholders.

Key Responsibilities

1. Provide comprehensive administrative and secretarial support to the General Manager to ensure smooth day-to-day operations.
2. Manage and maintain a complex executive calendar, including scheduling meetings, appointments, and follow-ups.
3. Prepare, draft, and review professional correspondence, presentations, reports, agendas, and meeting documentation.
4. Act as the primary point of contact between the executive office and internal teams, senior leadership, clients, and external partners.
5. Coordinate and support high-level meetings with the Senior Leadership Team and Management Team (TMG), including agenda preparation and minute-taking.
6. Ensure timely and accurate flow of information, manage priorities, and proactively follow up on action items.
7. Oversee administrative and clerical staff, ensuring efficient execution of office support activities.
8. Organize, maintain, and update office records, files, and documentation systems.
9. Support special projects and strategic initiatives as assigned by senior management.

Minimum Job Requirements

Educational Qualification

• Graduate or Postgraduate in any discipline

Work Experience

• Minimum 4 Years of relevant experience in an Executive Assistant or senior administrative support role

Technical Skills

• Proficient in MS Office (Word, Excel, PowerPoint), email management, internet research, and Google Sheets
• Strong written and verbal communication skills
• Excellent interpersonal, coordination, and negotiation abilities
• Proven leadership capability with experience in working with Factory site.

Behavioral Skills

• Strong command of English and Hindi
• High level of professionalism, discretion, and integrity
• Excellent organizational, multitasking, and time-management skills
• Proactive, detail-oriented, and solution-driven mindset

Age Criteria

• 23 to 28 years