Executive Assistant

EXL; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

EXL is seeking an Executive Assistant to provide confidential, proactive administrative support to the SVP, ensuring seamless execution of priorities and effective stakeholder communication. The role requires MBA-level or related background with strong MS Office skills and exceptional time management.

Responsibilities include calendar control, meeting coordination with clients and teams, email and presentation drafting, and MIS reporting.

Qualifications

• Graduate or postgraduate in business administration or related field.
• Graduation from reputed business schools preferred.
• Strong written and oral communication skills.

Responsibilities

• Manage the SVP's calendar and align it with priorities.
• Schedule meetings with internal teams, clients, and leadership.
• Draft and manage emails, presentations and communications; prioritize items.
• Prepare agendas and MOM with action owners; track closures.
• Prepare MIS reports, dashboards, and presentations; maintain confidential records.
• Handle travel bookings and ensure policy compliance.
• Support planning, reviews and strategic initiatives for leadership.
• Handle confidential information with discretion.
• Organize leadership meetings and events; manage logistics end-to-end.
• Track deliverables and ownership across teams.

Skills

Communication

Stakeholder management

Time management

MS Office

Attention to detail

Education

Graduate/Postgraduate in business administration or related field

Graduation from reputed business schools preferred

Tools

MS Office

Job description

Executive Assistant provides high-level, confidential, proactive administrative and strategic support to the SVP to ensure seamless execution of leadership priorities, effective stakeholder communication, and efficient time and decision management.

Qualification:

• Graduate / Postgraduate (preferably Business Administration or related field)
• Graduation (from reputed Business schools preferred)

Communication Skill:

• Strong written (documentation) and oral communication skills

Working Hours:

• 40 hours per week as Full-time employee
• Shift time: 10:00 AM IST - 7:00 PM IST
• Weekends Off

Telecommuter/Internet requirements, if applicable:

• High Speed internet connection at home, must be broadband
• Must understand and adhere with telecommuter policy.

Responsibilities for External Candidates

1. Calendar & Scheduling

• Manage SVPs calendar and align it with priorities
• Schedule meetings with internal teams, clients, and leadership
• Identify and resolve scheduling conflicts proactively

2. Communication Management

• Act as the main contact point for the SVP
• Draft and manage emails, presentations, and communication
• Prioritize incoming messages and highlight critical items

3. Meetings & Follow-ups

• Prepare agendas and meeting materials
• Record MOM with clear action items and owners
• Track and ensure timely closure of actions

4. Reporting & Documentation

• Prepare MIS reports, dashboards, and presentations
• Maintain organized and confidential records
• Support data analysis for leadership reviews

5. Travel & Expenses

• Handle travel bookings and itineraries
• Ensure policy compliance
• Track and process reimbursements

6. Business & Leadership Support

• Assist in planning, reviews, and strategic initiatives
• Provide quick data insights for decision-making
• Support client meetings, audits, and presentations

7. Administrative & Operational Support

• Manage daily admin tasks for the SVP
• Coordinate with departments for smooth execution
• Handle escalations and ensure resolution

8. Confidentiality

• Handle sensitive information securely
• Maintain professionalism and integrity

9. Events & Meetings

• Organize leadership meetings, town halls, and events
• Manage logistics and coordination end-to-end

10. Tracking & Accountability

• Track deliverables and action items
• Ensure ownership across teams
• Maintain trackers for visibility

Qualifications for External Candidates

Experience:

• Strong Written and Oral communication skill
• 58 years of experience in executive assistant / leadership support roles
• Experience supporting senior leadership (AVP/VP/SVP level preferred)
• MBA (preferred)

Skills and abilities:

• Stakeholder management and interpersonal skills
• High attention to detail and accuracy
• Advanced MS Office (Excel, PowerPoint, Outlook)
• Time management and multitasking ability
• Strong follow-up and accountability mindset