Executive Assistant

Attentive.ai; Ghaziabad District; On-site; INR 600,000 - 900,000; Full time

Job summary

Attentive.ai is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership from its Modinagar site. You will manage calendars, schedule meetings, arrange travel, and prepare expense reports, while handling confidential information with discretion.

The role also requires coordinating communications, supporting project follow-ups, maintaining documentation, and assisting with meeting minutes and action items. A BA/BS in Business Administration is preferred.

Qualifications

• Strong executive administrative assistance and executive support skills.
• Calendar management, documentation, and office coordination.
• Expense reports and basic budgeting support.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational and time-management abilities.
• Proficiency with productivity tools (email, calendars, spreadsheets, and presentation software).
• Discretion with confidential information.
• Experience in technology or construction sectors is a plus.
• BA/BS in Business Administration preferred.

Responsibilities

• Provide comprehensive administrative and executive support to senior leadership.
• Manage calendars, schedule meetings, organize travel and expense reports.
• Prepare presentations and reports with discretion for confidential information.
• Coordinate internal and external communications and support project follow-ups.
• Maintain documentation and files, assist with meeting minutes and action item tracking.

Skills

Executive Support

Administrative Support

Calendar Management

Communication Skills

Organizational Skills

Expense Reports

Discretion

Office Coordination

Education

BA/BS in Business Admin

Tools

Productivity software

Job description

Company Description

Attentive.ai is an AI-driven solutions provider focused on transforming how construction and field services professionals handle takeoffs, estimates, bid management, and BIM management. The company’s core platform, Beam AI, supports estimators, contractors, and suppliers with fast, AI-based takeoffs across more than 15 trades, offering both DIY and fully managed, QA-checked workflows. Attentive.ai now also delivers human-vetted BIM management services to help businesses move smoothly from preconstruction into the build phase. Trusted by over 1,200 construction businesses across the U.S. and Canada, Attentive.ai serves organizations such as National Wholesale Supply, Petticoat Schmitt Civil Contractors, Rays Stairs, Bommarito Construction, U.S. Lawns, Sperber, Sunland Asphalt, and Sunrise Landscape.

Role Description

The Executive Assistant will provide comprehensive administrative and executive support to senior leadership, ensuring smooth day-to-day operations and efficient coordination across teams. Responsibilities include managing calendars, scheduling meetings, organizing travel and expense reports, preparing presentations and reports, and handling confidential information with discretion. The role also involves coordinating internal and external communications, supporting project follow-ups, maintaining documentation and files, and assisting with meeting minutes and action item tracking. This is a full-time, on-site role based in Modinagar, requiring close collaboration with the leadership team and key stakeholders to support strategic and operational priorities.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills.
• Candidates should possess solid Administrative Assistance skills, including calendar management, documentation, and office coordination.
• Candidates should possess the ability to handle Expense Reports and basic financial or budgeting support.
• Candidates should possess excellent Communication skills, both written and verbal, for interaction with internal and external stakeholders.
• Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks.
• Proficiency with productivity tools (e.g., email, calendars, spreadsheets, and presentation software).
• Demonstrated discretion in working with sensitive and confidential information.
• Relevant prior experience as an Executive Assistant or in a similar administrative support role; experience in technology or construction sectors is a plus.
• Associate or bachelor's degree in Business Administration, Management, or a related field is preferred.