Executive Assistant

Gopani Product Systems Pvt Limited; Gandhinagar; On-site; INR 279,000 - 390,600; Full time

Benefits offered by this job

Exposure to strategic decision-making

Career growth opportunities

Job summary

A technology manufacturing company in Gandhinagar is seeking a proactive Executive Assistant to support the COO. The role involves managing the COO’s calendar, organizing travel, and facilitating communication. Ideal candidates should have graduate or postgraduate qualifications and 1–3 years of relevant experience. This position offers exposure to senior leadership and an opportunity to grow in a dynamic environment.

Qualifications

• 1–3 years of experience in administration or executive support is preferred.
• Candidates should possess a high level of professionalism and discretion.

Responsibilities

• Manage the COO’s calendar and coordinate meetings.
• Organize travel arrangements and logistics.
• Prepare meeting agendas and document Minutes of Meetings.
• Draft and proofread communication materials.
• Liaise with department heads and external stakeholders.
• Track business updates and action items.
• Conduct research and prepare briefing notes.
• Assist with business reviews and special projects.
• Maintain an organized system for confidential records.

Skills

MS Office proficiency

Multitasking

Coordination skills

Discretion

Education

Graduate or Postgraduate qualifications in relevant fields

Job description

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Direct message the job poster from Gopani Product Systems Pvt Limited

We’re Hiring: Executive Assistant to COO

Company: Gopani Product Systems Pvt. Ltd.

Department: Office of the COO

Preferred: Female candidates from Gandhinagar/Ahmedabad

About the Role

We are seeking a proactive and detail-oriented Executive Assistant who will play a critical role in supporting our COO. This position is designed for someone who can manage multiple priorities, ensure timely follow-ups, and handle sensitive information with discretion. In this role, you will be central to keeping our operations smooth and communication clear, contributing directly to our business success.

Key Responsibilities

• Calendar & Scheduling: Manage the COO’s calendar, coordinate meetings, and streamline daily priorities
• Travel & Logistics: Organize travel arrangements and logistics efficiently
• Meeting Management: Prepare meeting agendas and document comprehensive Minutes of Meetings (MoMs)
• Communication: Draft, proofread, and send emails, reports, and other key communications
• Stakeholder Coordination: Liaise with department heads, clients, and partners on behalf of the COO
• Follow-Up Management: Track business updates and action items to ensure timely completion
• Research & Briefing: Conduct research and prepare concise briefing notes for leadership
• Project Support: Assist with business reviews, strategic initiatives, and special projects
• Documentation: Maintain an organized and secure system for confidential records

Who Can Apply

• Education: Graduate or Postgraduate qualifications in fields such as BBA, MBA, B.Com, M.Com, B.Sc, M.Sc, B.E./B.Tech, or related disciplines
• Experience: 1–3 years of work experience, with prior roles in administration, coordination, or executive support seen as an asset

Key Skills

• Technical Proficiency: Solid working knowledge of MS Office (Excel, PowerPoint, Word)
• Organizational Ability: Strong multitasking, coordination, and follow-up skills
• Professionalism: High level of discretion, reliability, and a proactive approach

Why Join Gopani?

This role offers a unique opportunity to work closely with senior leadership in a fast-paced environment. You will gain valuable exposure to strategic decision-making and business operations while growing your career within an energetic organization.

How to Apply

Send your resume to [e-mail] with the subject line: Application for Executive Assistant to COO

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Management, and General Business

• Industries

  Industrial Machinery Manufacturing, Machinery Manufacturing, and Manufacturing

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