Executive Assistant

Biz2X LLC; Dadri; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Biz2X LLC in India seeks an experienced professional to support senior leadership with executive assistance and data analytics. You will manage calendars, prepare leadership materials, and coordinate with internal and external stakeholders, while developing dashboards and reports to inform strategic decisions.

Ideal candidates will have a Master's in a related field, 4–8 years of relevant experience, and strong analytical and communication skills.

Qualifications

• Master's degree in a related field.
• 4-8 years of experience in executive support or business analysis.
• Proven experience supporting senior leadership or C-suite executives.
• Strong analytical and problem-solving skills.

Responsibilities

• Manage executive calendars, appointments, travel arrangements, and meeting schedules.
• Prepare agendas, presentations, reports, and meeting minutes for leadership meetings.
• Coordinate with internal and external stakeholders on behalf of senior management.
• Track action items and ensure timely execution.
• Handle confidential information with discretion and professionalism.
• Prepare executive documentation and correspondences.
• Develop dashboards, reports, and performance metrics for decision making.
• Monitor KPIs and identify trends, risks, and opportunities.
• Support budgeting, forecasting, and business planning activities.

Skills

Analytical skills

Executive support experience

Problem-solving

Stakeholder coordination

Education

Master's degree in Business Administration, Economics, Statistics, Finance, Data Analytics, or related field

Tools

Microsoft Excel

Power BI

Tableau

SQL

Microsoft Office (PowerPoint, Word)

ERP/HRMS/CRM systems

Job description

• Manage executive calendars, appointments, travel arrangements, and meeting schedules.


• Prepare agendas, presentations, reports, and meeting minutes for leadership meetings.


• Coordinate with internal and external stakeholders on behalf of senior management.


• Track action items and follow up with respective teams to ensure timely execution.


• Handle confidential information with the utmost discretion and professionalism.


• Manage communication, correspondence, and executive documentation.

Data Analytics & Reporting

• Collect, analyze, and interpret data from multiple business functions.


• Develop dashboards, reports, and performance metrics to support business decisions.


• Generate regular and ad hoc management reports with actionable insights.


• Monitor key business KPIs and identify trends, risks, and opportunities.


• Prepare executive-level presentations using data visualization techniques.


• Conduct market, operational, and business performance analysis.


• Maintain data accuracy, integrity, and reporting consistency.

Business Support

• Assist in strategic projects and operational initiatives led by senior leadership.


• Track project progress and provide performance updates.


• Coordinate cross-functional meetings and manage stakeholder communications.


• Support budgeting, forecasting, and business planning activities.


• Identify process improvement opportunities through data-driven analysis.

Required Qualifications

• Master's degree in Business Administration, Economics, Statistics, Finance, Data Analytics, or a related field.


• 4-8 years of experience as an Executive Assistant, Executive Coordinator, Business Analyst, or similar role.


• Proven experience supporting senior leadership or C-suite executives.


• Strong analytical and problem-solving skills.

Technical Skills

• Advanced proficiency in Microsoft Excel (Pivot Tables, Power Query, Advanced Formulas, Dashboards).


• Strong knowledge of Power BI, Tableau, or similar visualization tools.


• Experience with data analysis and reporting.


• Proficiency in Microsoft Office including PowerPoint and Word.


• Working knowledge of SQL is preferred.


• Experience with ERP, HRMS, CRM, or business intelligence systems is an advantage.