Executive Assistant

Pepfuels Technologies; Dadri; On-site; INR 400,000 - 700,000; Full time

Job summary

Pepfuels Technologies in Uttar Pradesh is seeking an Executive Assistant to the CEO to manage calendars, coordinate meetings and track priorities in a fast-paced startup environment. You will support the CEO with planning, follow-ups, and cross-team coordination to ensure timely execution of initiatives.

The role requires strong Excel/Google Sheets and PowerPoint skills, excellent written and verbal communication, and the ability to handle multiple tasks with confidentiality and discipline while

Qualifications

• 2–5 years experience as EA/Management Executive/Coordinator or similar role.
• Excellent Excel/Google Sheets and PowerPoint/presentation skills.
• Strong planning, organization and follow-up capabilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day planning, calendar, meetings and priorities of the CEO.
• Track and follow up on assigned tasks, deadlines and action items across teams.
• Coordinate and drive new projects and special initiatives assigned by the CEO.
• Prepare daily/weekly MIS, reports, dashboards and management updates.
• Create professional presentations, business reports and meeting decks.
• Maintain and analyze data using MS Excel / Google Sheets.
• Coordinate with internal teams, clients and external stakeholders for timely execution.
• Schedule meetings, prepare agendas, maintain MOMs and ensure action-point closure.
• Monitor key business activities and proactively highlight delays, gaps and priorities.
• Support the CEO in planning, follow-ups, documentation and business coordination.

Skills

Planning

Organization

Follow-up

Communication

Multitasking

Confidentiality

Proactiveness

Startup experience

Tools

MS Excel

Google Sheets

PowerPoint

Job description

Executive Assistant to CEO Roles & Responsibilities

• Manage day-to-day planning, calendar, meetings and priorities of the CEO.
• Track and follow up on assigned tasks, deadlines and action items across teams.
• Coordinate and drive new projects and special initiatives assigned by the CEO.
• Prepare daily/weekly MIS, reports, dashboards and management updates.
• Create professional presentations, business reports and meeting decks.
• Maintain and analyze data using MS Excel / Google Sheets.
• Coordinate with internal teams, clients and external stakeholders for timely execution.
• Schedule meetings, prepare agendas, maintain MOMs and ensure action-point closure.
• Monitor key business activities and proactively highlight delays, gaps and priorities.
• Support the CEO in planning, follow-ups, documentation and business coordination.

Preferred Candidate Profile

• 2–5 years experience as Executive Assistant, Management Executive, Business Coordinator or similar role.
• Excellent Excel/Google Sheets and PowerPoint/presentation skills.
• Strong planning, organization and follow-up capabilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, deadlines and projects simultaneously.
• Strong attention to detail and ability to maintain confidentiality.
• Proactive, disciplined and highly organized.
• Comfortable working in a fast-paced startup environment.
• Should be able to independently coordinate with different teams and get things done.