Executive Assistant!

JobItUs; Mumbai; On-site; INR 500,000 - 1,000,000; Full time

Job summary

JobItUs is seeking an Executive Assistant to support the Managing Director. The role involves managing the MD's schedule and communications, preparing high-level reports and presentations, and ensuring confidentiality while assisting in strategic planning and coordination of major events.

Qualifications

• Experience in managing executive calendars and communications.
• High-level organizational and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage and coordinate the MD’s calendar, meetings, and travel.
• Prepare presentations, reports, and correspondence.
• Organize board meetings and leadership offsites.

Skills

Communication

Data Analysis

Organizational Skills

Confidentiality

Job description

• Manage and coordinate the MD’s calendar, meetings, travel, and appointments.

• Act as a liaison between the MD and internal/external stakeholders with professionalism and tact.

• Prepare high-quality presentations, reports, dashboards, and correspondence.

• Support strategic planning and execution by assisting with research, data analysis, and project tracking.

• Participate in leadership meetings and contribute to the follow-up of strategic decisions and actions.

• Maintain confidentiality and handle sensitive information with the highest level of integrity.

• Organize and coordinate board meetings, leadership offsites, and major events.

• Oversee task management and ensure timely completion of key deliverables.

• Screen emails, calls, and requests; prioritize effectively and manage communications.

• Provide personal assistance as needed to help the MD maintain focus on strategic priorities.