Executive Assistant

Cynosure Corporate Solutions; Chennai District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Cynosure Corporate Solutions, based in Chennai, is seeking a smart, proactive Executive Assistant to support the Director of a reputed Medical Instruments & Pharma Export organization. This global role requires frequent international travel (UK & USA) and handling confidential information with discretion.

You will manage schedules, travel logistics, visa processing, and prepare presentations. English and Tamil communication must be excellent; MS Office skills are essential, with willingness to

Qualifications

• 4–6 years of experience as an Executive Assistant or Personal Secretary to senior leadership.
• Excellent communication skills in English and Tamil (mandatory).
• Strong MS Office proficiency and digital communication tools.
• Willingness to travel internationally with valid passport.

Responsibilities

• Manage the Director’s daily schedule, meetings, travel plans, and communication.
• Accompany the Director on international and domestic business trips (primarily UK & USA).
• Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
• Act as a liaison between the Director and internal/external stakeholders.
• Prepare presentations, reports, correspondence, and meeting documentation.
• Maintain a high level of discretion, confidentiality, and professionalism at all times.
• Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
• Oversee general administrative and coordination tasks during travel assignments.

Skills

Executive support

Travel coordination

MS Office proficiency

English & Tamil communication

Tools

MS Office Suite

Job description

Cynosure Corporate Solutions | Full time

Cynosure Corporate Solutions is a human capital services company. Our focus is to provide Executive Search, Recruitment, Training, Temporary Staffing services, Statutory Compliance's, and other HR aligned services. We understand the business goals of our clients and their need to align human resources to these goals. We are committed to provide high quality manpower in accordance to global standards and their requirements. Our candidates stand testimony to our professional competency.

We work with clients in IT/ITES, Manufacturing, Automobile, Health, Telecom, Media.

Job Description

We are seeking a smart, proactive, and highly organized Executive Assistant / Personal Secretary to provide dedicated support to the Director of a reputed Medical Instruments & Pharma Export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.

Key Responsibilities:

• Manage the Director’s daily schedule, meetings, travel plans, and communication.
  
• Accompany the Director on international and domestic business trips (primarily UK & USA).
  
• Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.
  
• Act as a liaison between the Director and internal/external stakeholders.
  
• Prepare presentations, reports, correspondence, and meeting documentation.
  
• Maintain a high level of discretion, confidentiality, and professionalism at all times.
  
• Handle time-sensitive communication, task prioritization, and follow-ups efficiently.
  
• Oversee general administrative and coordination tasks during travel assignments.
  

Requirements

• Female candidate with 4–6 years of experience as an Executive Assistant or Personal Secretary to senior leadership.
  
• Excellent communication skills in English and Tamil (mandatory).
  
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.
  
• Prior exposure to international travel coordination and executive-level support preferred.
  
• Highly organized, detail-oriented, and capable of multitasking under pressure.
  
• Must hold a valid passport and be willing to travel internationally for extended duration.
  

Key Attributes:

• Smart, poised, and professionally presentable.
  
• Trustworthy and discreet, with strong interpersonal and coordination abilities.
  
• Adaptable and dependable during extensive global travel.
  
• Proactive, energetic, and committed to excellence in execution.