Executive Assistant

Swish; Bengaluru; On-site; INR 1,500,000 - 2,800,000; Full time

Job summary

Swish is building the next generation of food delivery and owns the full value chain from menu design to customer experience. We are seeking an Executive Assistant to the Founders who will operate at the center of the company, managing calendars, communications, and cross-functional coordination to move the founders faster.

You’ll work closely with the founders on day-to-day priorities, drive follow-ups, and help translate conversations into action, while gaining exposure to multiple business

Qualifications

• 4–8 years of experience in executive support or similar roles.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication abilities.
• High ownership and bias for action.
• Ability to juggle multiple priorities without losing focus.
• Discretion handling sensitive information and senior stakeholders.

Responsibilities

• Own founders’ calendars, meetings, scheduling, and day-to-day coordination.
• Ensure founders have context and preparation before key meetings.
• Drive follow-ups across teams and track action items.
• Coordinate with employees, candidates, investors, partners, and external stakeholders.
• Manage communications and respond to important requests promptly.
• Organise leadership meetings, reviews, offsites, and other events.
• Maintain trackers, notes, documents, and organisational systems.
• Take on ad-hoc projects, research, and evolving business problems.
• Anticipate founders’ needs and proactively solve for them.
• Bring structure to ambiguity and keep momentum without constant direction.

Skills

Executive support

Calendar management

Communication

Attention to detail

Ownership

Prioritization

Discretion with sensitive information

Stakeholder management

Google Workspace

Team coordination

Tools

Google Workspace

Job description

Swish is building the next generation of food delivery by owning the entire value chain, from menu design and pricing to kitchen operations, delivery, and customer experience.

We’re building a high-growth company where the pace is fast, the problems are constantly evolving, and the quality of execution matters.

The Role

We’re looking for an Executive Assistant to the Founders who can operate at the centre of the company and help the founding team move faster.

You’ll work closely with the founders across their day-to-day priorities, managing calendars and communication, coordinating with teams and external stakeholders, driving follow-ups, and helping turn conversations into action.

You’ll get a front-row seat to how a high-growth company is built and will work across different parts of the business, often dealing with problems that don’t come with a playbook.

What You’ll Own

• Own the founders’ calendars, meetings, scheduling, and day-to-day coordination.
• Make sure the founders have the right context, information, and preparation before important meetings.
• Drive follow-ups across teams and ensure key action items don’t get lost.
• Coordinate with employees, candidates, investors, partners, and other external stakeholders.
• Manage communication and ensure important requests are addressed quickly.
• Organise leadership meetings, reviews, offsites, and other key company events.
• Maintain trackers, notes, documents, and systems that help the founders stay organised.
• Take ownership of ad-hoc projects, research, and business problems as they come up.
• Anticipate what the founders will need and proactively solve for it.
• Bring structure to ambiguous situations and keep things moving without constant direction.

What We’re Looking For

• 4–8 years of experience in an Executive Assistant or relevant roles.
• Exceptional organisation and attention to detail.
• Strong written and verbal communication skills.
• High ownership and a strong bias toward getting things done.
• Ability to manage multiple priorities without losing track of the important ones.
• Strong judgment and discretion when working with sensitive information.
• Comfortable working with senior stakeholders and navigating different personalities.
• Strong working knowledge of Google Workspace and productivity tools.

You’ll Thrive Here If

• You naturally take ownership instead of waiting to be told what to do.
• You’re the person who remembers the detail everyone else forgot.
• You can move between a high-priority founder request and a completely new problem without getting overwhelmed.
• You enjoy bringing structure to chaos.
• You’re curious about how businesses are built and want exposure beyond a traditional job description.
• You care deeply about speed, quality, and follow-through.