Executive Assistant to Founder

Enterprise Bot; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Direct exposure to founders

Learning opportunities across operations and strategy

Culture of ownership and rapid growth

Job summary

A leading AI automation company in Bengaluru is looking for a proactive Executive Assistant to support its founders. The ideal candidate will have 1–3 years of experience and will excel in maintaining priorities, optimizing operations, and managing communication with various stakeholders. This unique opportunity offers direct exposure to strategic decisions in a fast-paced startup environment.

Qualifications

• 1–3 years in an EA/Chief-of-Staff/Operations Coordinator role.
• Highly tech-savvy and quick to learn new tools.
• Ability to handle sensitive information discreetly.

Responsibilities

• Maintain founders’ priority lists and track commitments.
• Design and manage systems to optimize time and productivity.
• Act as a point of contact with stakeholders and draft briefs.

Skills

Excellent written/verbal communication

Strong organizational skills

Tech-savvy

Adaptability

Sound judgment

Education

Strong educational background; Law, Business/Legal, or MBA

Tools

Notion

Google Workspace

Slack

Asana

Job description

Company Overview

Enterprise Bot is the leading provider of GenAI, Conversational AI, and automation software headquartered in Zurich, Switzerland. Our mission is to become the world’s leading provider of AI‑powered automation software within the next five years. We serve industries such as banking, insurance, and logistics, partnering with leading companies like SIX Group, SWICA, and Generali to improve customer interactions and automate business processes using state‑of‑the‑art Conversational AI technology.

Executive Assistant to Founder

We’re looking for a proactive, detail‑oriented Executive Assistant who acts as a strategic right hand to the founders—driving priorities, smoothing operations, and stepping in to solve problems on the fly.

• Strategic Support – Maintain founders’ priority lists, track commitments, and run accountability dashboards to ensure follow‑through on key initiatives.
• Operational Excellence – Design and manage systems that optimize time and productivity (calendar, workflows, communication trackers).
• Communication & Stakeholder Management – Point of contact with internal and external stakeholders; draft concise briefs and ensure messages reflect leadership priorities and tone.
• Hiring & Vendor Ops (Versatility) – Own ad‑hoc initiatives—source and qualify freelancers/contractors, post roles, coordinate interviews, manage vendor outreach, and drive tasks end‑to‑end with minimal guidance.
• Documentation & Contracts – Coordinate NDAs, MSAs, SOWs and renewals; liaise with internal owners and legal counsel; keep a clean, searchable record.
• Technology & Automation – Own productivity tooling (Notion, Google Workspace, Slack, Asana) and light automation/CRM hygiene to streamline reporting and follow‑ups.
• Information Management – Prepare meeting briefs, research summaries, and crisp decision memos that distill complex topics into actionable insights.
• Confidentiality – Handle sensitive information with discretion and professionalism.

Success in the First 90–180 Days

• Founders’ top priorities are delivered on schedule with minimal follow‑up.
• Hiring/freelancer requests are executed end‑to‑end (from brief to onboarding) quickly and reliably.
• Meetings run on prepped briefs; decisions are captured; actions are tracked to closure.
• Tooling and lightweight automations reduce manual work and improve visibility.
• Stakeholders experience clear, consistent, professional communication.

Requirements

• 1–3 years in an EA / Chief‑of‑Staff / Operations Coordinator role supporting founders or senior leaders.
• Strong educational background; Law, Business/Legal, or MBA a plus.
• Highly tech‑savvy; quick to learn new tools (Notion, Google Workspace, Slack, Asana; plus CRMs).
• Excellent written/verbal communication, organization, and prioritization.
• Initiative & Versatility: Comfortable wearing multiple hats and executing ambiguous tasks.
• Business Literacy: Working knowledge of core startup metrics and terms (e.g., MRR, ARR, pipeline, CAC/LTV basics).
• Sound judgment, discretion, and thrive in a fast‑paced startup environment.

Benefits

• Direct exposure to founders and core strategic decisions.
• Learn across operations, strategy, and technology in an AI‑driven environment.
• A culture of ownership, high standards, and rapid growth.