Executive Assistant

Quest Global; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Quest Global in Bengaluru seeks an experienced Executive Assistant to senior leadership, ensuring seamless calendars, travel arrangements, and professional business communications.

The role involves vendor coordination, MIS reporting, and stakeholder management, requiring strong organizational skills, advanced Excel abilities, and the ability to manage multiple priorities with discretion in a fast-paced setting.

Qualifications

• Strong communication and interpersonal skills are essential.
• Excellent organizational and multitasking abilities.
• Experience coordinating vendors and managing stakeholders.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel.
• Prepare agendas, track actions, and manage correspondence.
• Coordinate onboarding, contracts, invoices, and service delivery with vendors.
• Build MIS reports and dashboards using Excel.
• Serve as liaison between leadership, teams and external stakeholders.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Independent work

Tools

MS Office

Outlook

Excel

Job description

Job Requirements

At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

Scope

• The Executive Assistant will provide comprehensive administrative and operational support to senior leadership, ensuring seamless management of schedules, meetings, travel, and business communications. The role also involves vendor coordination, MIS reporting, and stakeholder management, requiring strong organizational skills, proficiency in MS Excel, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage executive calendars, schedule meetings, coordinate travel arrangements, and ensure smooth day-to-day administrative support.
• Handle domestic and international travel bookings, including flights, accommodation, transportation, and itinerary planning.
• Prepare meeting agendas, maintain action trackers, handle correspondence, and support leadership in managing priorities effectively.
• Coordinate with vendors for onboarding, documentation, contract management, invoice processing, and service delivery follow-ups.
• Build strong vendor relationships while ensuring timely issue resolution, compliance, and operational efficiency.
• Create and maintain MIS reports, dashboards, trackers, and business presentations using advanced Excel functions.
• Act as a liaison between leadership, internal teams, and external stakeholders, ensuring seamless communication and coordination.
• Demonstrate strong verbal and written communication skills while handling sensitive information with professionalism and confidentiality.

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.

We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Work Experience

• Strong communication and interpersonal skills.
• Proficiency in MS Office tools and Outlook.
• Good organizational and multitasking abilities.
• Experience in vendor coordination and stakeholder management.
• Ability to work independently in a fast-paced environment.