Executive Assistant

Skillstackhrservices; Bengaluru; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Skillstackhrservices, the India arm of a global clean energy holding company, is seeking an experienced Senior Executive Assistant/Chief of Staff in Bengaluru. You will support the CEO and leadership across multiple time zones, coordinating travel and complex schedules, while handling confidential information with discretion.

The role requires a strong background in technology/engineering environments, advanced MS Office skills, and proven cross-functional coordination across multi-geography

Qualifications

• 20+ years of executive support or chief-of-staff experience.
• Experience supporting C-suite or senior leadership in tech/engineering environments.
• Background in tech/startup/innovation organizations.

Responsibilities

• Provide comprehensive executive support to CEO and leadership across time zones.
• Coordinate travel, visas, and logistics for leadership visits.
• Prepare board papers, investor updates, and presentations.
• Manage confidential information with high discretion.
• Organize meetings and track action items to closure.
• Support technology and innovation initiatives with engineering teams.
• Assist onboarding and cross-functional project coordination.
• Oversee Bengaluru office operations and vendor management.

Skills

Executive support

Calendar management

Cross-border coordination

Stakeholder management

Communication skills

Discretion & integrity

Multi-geography coordination

Independent work

Education

Bachelor's degree

Engineering/Technology/Science degree

PMP/CAPM or project management certification

Executive assistance certification

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teams

Slack

Google Workspace

Project trackers

Job description

Role & responsibilities

About Us

We are the India arm of a global clean energy holding company that has invested in 15+ active clean energy businesses spanning the entire value chain from production to end use including green data centres, waste-to-energy, electric & hydrogen mobility, hydrogen storage and generation, and hydrogen production. Our portfolio companies operate across APAC, LATAM, Europe, Africa and Asia, backed by investors focused on clean energy, AI infrastructure, digital infrastructure, advanced robotics and quantum computing.

Our India entity was formed to develop, produce and market innovative green hydrogen solutions for energy transformation in the subcontinent, with an expanded focus on ASEAN, the Middle East and Central Asia. We are actively evaluating a pipeline of 15+ clean energy ventures and building collaborations across India, ASEAN, the Middle East, Central Asia, Europe and APAC.

Key Responsibilities

• Provide comprehensive executive support to the CEO/leadership team, including complex calendar management, scheduling and prioritisation across multiple time zones (India, ASEAN, Middle East, Central Asia, Europe, LATAM, Africa).
• Coordinate domestic and international travel, visas and logistics for leadership visits to group offices and partner sites globally.
• Prepare, proofread and format board papers, investor updates, presentations and correspondence, working closely with finance, business development and technical teams.
• Act as the first point of contact for internal and external stakeholders investors, government/free-zone partners, technology providers and portfolio-company leadership managing communications with discretion and professionalism.
• Organise and minute leadership, board and partner meetings; track action items and follow up on deliverables to closure.
• Support coordination of technology and innovation initiatives - liaising with technical/engineering teams on venture-building, pilot projects and R&D collaborations (e.g., hydrogen production, storage and utilisation ventures).
• Assist with basic research, data compilation and formatting of technical/commercial documents, presentations and reports for partnerships, ventures and innovation-hub initiatives.
• Manage confidential information, contracts and documentation with a high degree of accuracy and discretion.
• Support office administration for the Bengaluru office, including vendor coordination, expense management and event/offsite planning.
• Assist in onboarding of new hires and coordination with global teams on cross-functional projects.

Experience Required

• 20+ years of experience as an Executive Assistant, Chief of Staff support role, or similar senior administrative/coordination role.
• Prior experience supporting C-suite or senior leadership, ideally in a technology, engineering, start-up or innovation-driven organisation.
• Prior roles such as Executive Assistant/Personal Assistant to CXOs, Chief of Staff support, or Program/Project Coordinator in a tech or engineering environment.

Qualifications & Key Skills

• Bachelor's degree required; a degree or diploma in Engineering, Technology, Science or a related technical discipline like Management is strongly preferred given the technical nature of the business.
• Additional certification in business administration, project management (e.g., PMP/CAPM) or executive assistance is an advantage.
• Strong technical aptitude - comfortable understanding and summarising technical/engineering concepts (hydrogen, electrolysers, data centres, renewable energy) well enough to support leadership communications.
• Excellent written and verbal communication skills in English; ability to draft clear, professional correspondence and presentations.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration/productivity tools (Teams, Slack, Google Workspace, project trackers).
• Exceptional organisational skills, attention to detail and ability to manage multiple priorities in a fast-paced, multi-geography environment.
• High level of discretion, integrity and sound judgement in handling confidential and commercially sensitive information.
• Strong interpersonal skills, with the ability to interface confidently with senior executives, government bodies, investors and technical experts.
• Proactive, resourceful and able to work independently with minimal supervision.

Preferred Background

• Prior experience supporting leadership in a technology, engineering, clean energy, infrastructure or innovation/R&D-driven organisation is highly preferred.
• Exposure to technology and innovation ecosystems - start-ups, innovation hubs, R&D centres, incubators or venture-building platforms - is an added advantage.
• Familiarity with clean energy, renewable energy or hydrogen sector terminology is a plus, though not mandatory.
• Experience supporting cross-border/multi-geography teams and coordinating with international stakeholders will be viewed favourably.