Executive Assistant

Shell Recharge Solutions; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive pay

Flexible scheduling

Medical benefits

Performance bonus program

Generous holiday package

Job summary

A leading electric mobility solutions provider based in India is seeking an Executive Assistant to support the CEO and other executives. This role involves comprehensive administrative support, including calendar management, travel arrangements, and project organization. The ideal candidate will have 5+ years of overall experience, with at least 3 years in an administrative capacity servicing C Suite executives. Offering competitive pay and a casual work environment that promotes work-life balance.

Qualifications

• 5+ years of overall experience.
• 3+ years in an administrative role supporting C Suite or VP level executives.
• 2+ years managing calendars and arranging travel.

Responsibilities

• Maintain executive's calendar and schedule meetings, including travel logistics.
• Make decisions and initiate communications as needed.
• Prepare reports and manage correspondence in a confidential manner.

Skills

Calendar management

Travel arrangement

Attention to detail

Intuition and sound judgement

Communication skills

Tools

MS Office

Google Apps

Teams and conferencing apps

Job description

Shell Recharge Solutions is a leader in delivering the new electric mobility future through innovative software, infrastructure, and professional services that empower utilities, cities, fleets, transit agencies, and automakers to deploy EV charging infrastructure at scale. Our technology is connecting EV infrastructure solutions with public and private charging needs in a safer, cleaner, and smarter way. Headquartered in India, the company’s global footprint spans across three continents with deployments in 13 different countries.

At Shell Recharge Solutions, we are looking for candidates who want to be a part of something bigger than themselves – passionate, purpose-driven individuals who believe having a career means making a meaningful impact on our business and the world. We believe in creating and doing ‘the right thing’ through responsible and sustainable EV deployment. We are looking for the innovative, driven to find a solution in a complex and dynamically evolving marketplace and look at “no” as just a challenge to find the next “yes”.

Executive Assistant to Chief Executive Officer

The Executive Assistant will provide administrative support and assistance to the CEO as well as other executive leaders. The position requires a high level of management, communication, and independent judgement skill and is required to execute tasks on behalf of the executive. The role will consistently utilize a high level of competency in organizational planning, information analysis, problem solving, taking initiative, decision making, travel and time management.

What you’ll do

• Maintain executive's calendar and appointments by planning and scheduling meetings, conferences, and travel (domestic & international) including VISA processing & logistics planning
• Book travel and create detailed itineraries when needed
• Take initiative to make decisions utilizing sound judgement
• High level of attention to detail in a fast paced and often solo environment
• Build rapport quickly and easily with executive leaders and staff
• Produce information and respond to executive queries by researching, transcribing, formatting, retrieving, copying, or transmitting materials
• Build and/or assemble presentations/decks or other documents
• Conserve our executive's time by reading, researching, and routing correspondence draft letters and documents; prepare reports
• Conserve our executive's time by collecting and organizing monthly credit card statements for accounting and reimbursement
• Initiate communications or conference calls; launch video conferences and presentations
• Maintain client confidence and protect operations in handling of confidential information
• Streamline multiple priorities to ensure deadlines are met
• Liaise with internal staff as relates to availability or needs from executives
• Successfully run day-to-day tasks which may include but are not limited to:
  • Phone, email, and mail correspondence
  • Pulling support materials for meetings
  • Create and support a friendly and professional atmosphere within the team and department

What We’re Looking For

Basic Qualifications

• Overall, 5 + years of experience,
• 3+ years in an administrative role (servicing C Suite or VP level executives)
• 2+ years of calendar management and travel arrangement
• Working knowledge of Teams and other conferencing apps, Google Apps, MS Office, Egencia or other travel apps and more
• Intuition, sound judgement, high level of attention to detail

What We Offer

• A work environment that allows you to work with and learn from some of the best and brightest in this emerging industry
• The ability to make a difference in a world that needs our technology to help reduce carbon emissions and enable a more sustainable energy future through the use of electric vehicle charging software, services and infrastructure
• The freedom to learn, suggest, and implement innovative new ideas applied to our systems, processes, programs and technologies
• Daily ownership of your role in a challenging, high-growth environment.
• A casual work environment and culture that support work life ‘fit’, enabling you to fit life into your work and work into your life, i.e. flexible scheduling, virtualization options, and a generous holiday package
• Competitive pay and benefits programs designed to enable you to thrive inside and outside of work
• Participation in Shell Recharge Solutions’ performance and rewards bonus program
• Medical benefits for employees

Seniority level

Associate

Employment type

Full-time

Job function

• Administrative
• Software Development