Executive Assistant

24 Ventures; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

24 Ventures is seeking a highly organized Executive Assistant to support senior leadership at an investment firm. The role focuses on calendar management, executive coordination, business communication, travel planning, documentation, and stakeholder management.

The successful candidate will handle confidential information, work independently in a fast-paced office, coordinate with investors and clients, and prepare agendas, MOMs, and presentations.

Qualifications

• 3–7 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Experience supporting CXOs, Founders, Directors, Managing Directors, or senior executives is preferred.
• Experience in investment banking, private equity, venture capital, wealth management, financial services, or a professional services environment will be an advantage.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management skills.
• Ability to handle sensitive and confidential information.
• Strong follow‑up and coordination skills.
• Proficiency in MS Office - Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide comprehensive executive and administrative support to senior leadership.
• Manage calendars, appointments, meetings, and daily schedules efficiently.
• Coordinate internal and external meetings with clients, investors, business partners, and senior stakeholders.
• Handle travel arrangements, itineraries, hotel bookings, transportation, and expense coordination.
• Prepare meeting agendas, presentations, reports, and Minutes of Meetings (MOM).
• Follow up on action items and ensure timely completion of tasks.
• Manage confidential documents, correspondence, financial information, and business-related communication with a high level of discretion.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Draft and manage professional emails, letters, presentations, and other business communications.
• Maintain organized records, documents, reports, and executive files.
• Support leadership in preparing for investor meetings, business reviews, conferences, and important engagements.
• Assist with event planning, business meetings, and executive-level engagements.
• Track important deadlines, commitments, and follow-ups for senior management.
• Handle ad-hoc assignments and special projects as required.

Skills

Calendar management

Executive coordination

Business communication

Travel planning

Documentation

Stakeholder management

MS Office

Tools

MS Office

Job description

Company Description

24 Ventures is an investment platform focused on partnering with high-quality businesses that have strong fundamentals, scalable models, and durable competitive advantages. Guided by integrity, partnership, and disciplined investing, the firm supports organizations through their next phase of growth. Beyond providing capital, 24 Ventures builds long-term relationships with founders and management teams committed to responsible growth and operational excellence. The firm is sector-agnostic, seeking opportunities where patient capital and strategic insight can drive sustainable value creation. 24 Ventures believes the strongest businesses not only generate returns, but also build lasting legacies.

Executive Assistant – Investment Firm

Location: Lavelle Road, Bangalore

Experience: 3–7 Years

Work Mode: Work from Office

Working Days: 6 days a week | Alternate Saturdays are holidays

Employment Type: Full-time

About the Role

We are looking for a highly organized, proactive, and discreet Executive Assistant (EA) to support senior leadership at a reputed investment firm. The ideal candidate will have strong experience in calendar management, executive coordination, business communication, travel planning, documentation, and stakeholder management.

This role requires someone who can work independently, manage multiple priorities, handle confidential information, and coordinate effectively with internal teams, investors, clients, and external stakeholders.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior leadership.
• Manage calendars, appointments, meetings, and daily schedules efficiently.
• Coordinate internal and external meetings with clients, investors, business partners, and senior stakeholders.
• Handle travel arrangements, itineraries, hotel bookings, transportation, and expense coordination.
• Prepare meeting agendas, presentations, reports, and Minutes of Meetings (MOM).
• Follow up on action items and ensure timely completion of tasks.
• Manage confidential documents, correspondence, financial information, and business-related communication with a high level of discretion.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Draft and manage professional emails, letters, presentations, and other business communications.
• Maintain organized records, documents, reports, and executive files.
• Support leadership in preparing for investor meetings, business reviews, conferences, and important engagements.
• Assist with event planning, business meetings, and executive-level engagements.
• Track important deadlines, commitments, and follow-ups for senior management.
• Handle ad-hoc assignments and special projects as required.

Preferred Skills & Qualifications

• 3–7 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Experience supporting CXOs, Founders, Directors, Managing Directors, or senior executives is preferred.
• Experience in investment banking, private equity, venture capital, wealth management, financial services, or a professional services environment will be an advantage.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management skills.
• Ability to handle sensitive and confidential information.
• Strong follow‑up and coordination skills.
• Proficiency in MS Office - Word, Excel, PowerPoint, and Outlook.
• Good calendar and meeting management skills.
• Strong attention to detail and ability to multitask.
• Professional appearance, communication, and interpersonal skills.
• Ability to work independently in a fast‑paced and demanding environment.

Ideal Candidate

We are looking for someone who is mature, dependable, well‑organized, proactive, and highly professional, with the ability to anticipate the needs of senior leadership rather than simply respond to instructions.

The candidate should be comfortable interacting with HNI clients, investors, business leaders, and senior executives and should maintain complete confidentiality in all business matters.