Executive Assistant

Qlocar Autosolution; Ahmedabad District; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Qlocar Autosolution Private Limited in Ahmedabad seeks an highly organized Executive Assistant to support the Founder & CEO with strategic coordination, business communications, and cross-functional execution. This role goes beyond scheduling, acting as the operating layer between the Founder’s vision and company execution while supporting rapid growth.

You will manage calendars, draft emails and reports, coordinate with internal departments and external stakeholders, and help build scalable

Qualifications

• Bachelor's degree required in business, commerce, management, or related field.
• 7–15 years of experience supporting Founder/CEO/CXO roles.
• Startup/ops/coordination or project management exposure is preferred.
• Strong written and verbal communication skills.
• Excellent organization and follow-up abilities.
• Immediate joiners preferred.

Responsibilities

• Manage Founder's calendar, meetings, and priority planning.
• Prepare MOMs, action trackers, reports, and business updates.
• Coordinate with internal departments and external stakeholders.
• Draft professional emails, presentations, and business communications.
• Track action items and ensure timely follow-up across teams.
• Maintain confidential business documents and MIS reports.
• Support travel planning, meetings, events, and external engagements.
• Build systems, SOPs, and operational processes for the Founder's Office.

Skills

Executive calendar management

Business communication

MIS & reporting

Action item tracking

Cross-functional coordination

Presentation preparation

Google Workspace proficiency

MS Office proficiency

Education

Bachelor's degree in Business, Commerce, Management, or related field

Tools

Google Workspace

MS Office

Job description

Job Role: Executive Assistant

Company Name: Qlocar Autosolution Private Limited

Job Location: Shivranjani, Ahmedabad

Working Days: Monday to Saturday

About the Role

We are looking for a highly organized and proactive Executive Assistant to support the Founder & CEO in strategic coordination, business communication, operational follow-through, and cross-functional execution. This role is not limited to scheduling and administrative support. The Executive Assistant will act as the operating layer between the Founder's vision and company execution while supporting fast-paced business growth.

Key Responsibilities

• Manage Founder's calendar, meetings, and priority planning
• Prepare MOMs, action trackers, reports, and business updates
• Coordinate with internal departments and external stakeholders
• Draft professional emails, presentations, and business communication
• Track action items and ensure timely follow-up across teams
• Maintain confidential business documents and MIS reports
• Support travel planning, meetings, events, and external engagements
• Build systems, SOPs, and operational processes for the Founder's Office

Requirements

• Bachelor's degree in Business, Commerce, Management, or related field
• 7-15 years of experience supporting Founder, CEO, or CXO roles
• Experience in startup, operations, coordination, or project management preferred
• Strong written and verbal communication skills
• Excellent organizational and follow-up ability
• Immediate joiners preferred

Required Skills

• Executive calendar management
• Business communication & email drafting
• MIS & reporting
• Action item tracking
• Cross-functional coordination
• Presentation preparation
• Google Workspace & MS Office proficiency

Preferred Qualities

• Business maturity and professionalism
• Strong execution and ownership mindset
• Confidentiality and discretion
• Startup adaptability
• Attention to detail and proactive approach

Why Join Qlocar?

• Direct exposure to leadership and strategic business decisions
• Fast learning and career growth opportunities
• Dynamic startup environment
• Opportunity to build scalable systems and processes