Executive Administrator (IB Curriculum)

Global Indian International School (GIIS); Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

GIIS Borivali is seeking an Admin Executive (IB Curriculum) to oversee operations, procurement, and campus events. The role involves coordinating housekeeping, transport, security, and vendor management while supporting budgeting and asset tracking.

Ideal candidates will bring 4–5 years in admin/procurement within the education sector, with strong communication, negotiation, and reporting skills to drive cost-saving initiatives.

Qualifications

• Excellent communication, interpersonal and writing skills.
• Strong negotiation abilities and the ability to work independently under deadlines.
• Ability to provide solutions for admin-related challenges.
• Strong implementation skills, proactive and enthusiastic.
• Experience in Admin & Procurement and preparing reports like price evaluation, purchase, MIS, and utility tracker.
• Good knowledge of the education sector.

Responsibilities

• Plan and execute office tasks including housekeeping, F&B, and maintenance.
• Manage events and employee engagement activities on campus.
• Oversee office supplies, transport, security, and housekeeping activities.
• Assist Accounts staff in preparing departmental budgets.
• Handle project procurement, vendor development and cost-saving initiatives.
• Identify cost-effective purchasing options and negotiate best prices.
• Ensure timely delivery of materials as per project needs.
• Manage assets, monthly invoices, and track payments; oversee transport.

Skills

Communication

Negotiation

Independent working

Time management

Admin & Procurement experience

Reporting skills

Job description

Looking for Admin Executive (IB Curriculum) for GIIS Borivali

Website - https://globalindianschool.org/in/

Job description

• Operations planning and execution of office tasks such as housekeeping, F&B, maintenance etc.
• Event Management and Employee engagement activities at the campus
• Managing office supplies and supervising transport, security, facility & housekeeping activities.
• providing assistance to Accounts Staff for preparation of departmental budgets.
• Handling project procurement, vendor development and materials supply along with the implementation of cost saving initiatives.
• Identifying cost effective purchasing alternatives by reviewing existing rates and negotiations to obtain best price.
• Ensuring timely delivery of material as per project requirement.
• Assets management, handling monthly invoices, keeping track of payment.
• Transport Management

Desired Candidate Profile

• Excellent communication, interpersonal and writing skills required.
• Must be good in negotiation, able to work independently and perform efficiently under time pressures and deadlines.
• Be adept at providing solutions related to admin related challenges.
• Should have strong implementation skills, proactive and enthusiastic.
• Must have good of experience in Admin & Procurement.
• Must have experience in preparing multiple reports like price evaluation sheet, purchase, MIS, & utility tracker etc
• Good knowledge of education sector.

Job Type: Full-time

Experience:

• total work: 4-5 years