Administration Executive

Vashi Electricals; Thane, Bhiwandi, Navi Mumbai; On-site; INR 201,000 - 335,000; Full time

Benefits offered by this job

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Job summary

Vashi Integrated Solutions is seeking an Admin Executive to handle day-to-day office administration from Turbhe. You will manage calls and emails, coordinate with vendors and clients, and maintain records, assets, and office inventory.

The role includes supporting onboarding and exits, organizing meetings, and assisting with travel logistics. The ideal candidate holds a graduate degree and 1–4 years of experience in admin or facility management, with strong communication, organizational, and

Qualifications

• Graduate in any discipline with 1–4 years in administration or facility management.
• Experience in vendor coordination and asset management is preferred.
• Strong MS Office skills and documentation abilities.

Responsibilities

• Manage day-to-day office administration and smooth operations.
• Handle calls, emails, visitor management, and general inquiries.
• Coordinate with employees, vendors, clients and service providers.
• Maintain records, databases, contracts and other files.
• Oversee stationery, pantry supplies, and office inventory.
• Coordinate housekeeping, security, maintenance and AMCs.
• Raise purchase requisitions and coordinate payments with Accounts.
• Monitor infrastructure, equipment, and asset records.
• Ensure cleanliness, safety, and adherence to policies.
• Arrange meetings, events, and visitor arrangements; support travel logistics.
• Assist HR with onboarding and exit formalities; provide asset setup.
• Prepare MIS reports, vendor trackers, and asset registers.

Skills

Communication

Vendor coordination

MS Office

Documentation

Multitasking

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree (B.Com/BBA/BA etc.)

Job description

Hiring for Administration Executive at Vashi Integrated Solutions

About Company:

Vashi Integrated Solutions is a well-established and prominent player in the electrical and industrial supply industry in India. Founded in 1978, Vashi Integrated Solutions has built a strong reputation for its comprehensive range of electrical products and solutions, catering to a diverse customer base that includes industrial, commercial, and residential sectors.

Job Description Admin Executive

Position: Admin Executive

Department: Administration

Employment Type: Full-Time

Location: Turbhe

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Handle incoming calls, emails, correspondence, visitor management, and general administrative enquiries.
• Coordinate with employees, vendors, clients, and service providers for administrative and facility-related requirements.
• Maintain office records, documents, databases, contracts, and other administrative files.
• Manage office stationery, pantry supplies, housekeeping materials, and other office inventory.
• Coordinate with vendors for housekeeping, security, maintenance, pest control, courier services, and Annual Maintenance Contracts (AMC).
• Raise purchase requisitions, track purchase orders, verify vendor invoices, and coordinate with the Accounts team for timely payments.
• Monitor office infrastructure, including electrical, air-conditioning, furniture, office equipment, and maintenance activities.
• Maintain records of office assets such as laptops, ID cards, access cards, furniture, and other company assets.
• Ensure office cleanliness, workplace safety, and adherence to administrative policies and office discipline.
• Coordinate meeting room bookings, internal meetings, company events, employee engagement activities, and visitor arrangements.
• Arrange travel, accommodation, transportation, and logistics for employees and management whenever required.
• Support HR in onboarding activities, including workstation setup, ID cards, access cards, stationery, and employee documentation.
• Coordinate employee exit formalities related to asset collection, ID cards, access cards, and administrative clearances.
• Prepare and maintain administrative MIS reports, vendor trackers, asset registers, attendance-related records, and other administrative documentation.
• Ensure timely renewal and maintenance of vendor contracts, AMCs, licences, and other facility-related documents.
• Identify opportunities to improve administrative processes, optimize office operations, and ensure cost-effective facility management.

Skills Required

• Good communication and interpersonal skills.
• Strong coordination and vendor management abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook).
• Good documentation and record-keeping skills.
• Ability to manage multiple tasks and prioritize work effectively.
• Strong problem-solving, follow-up, and organizational skills.
• Attention to detail and time management.

Qualification

• Graduate in any discipline (B.Com, BBA, BA, or equivalent).

Experience

• 1-4 years of experience in Administration, Office Administration, or Facility Management.
• Experience in vendor coordination, asset management, and office operations is preferred.

Preferred Candidate Profile

• Experience in handling end-to-end office administration and facility management.
• Good knowledge of vendor coordination, purchase processes, invoice tracking, and administrative reporting.
• Comfortable working in a fast-paced corporate environment with strong coordination across multiple departments.
• Proactive, responsible, and able to handle confidential administrative information professionally.

Vashi Integrated Solutions | Excellence Every Time