Executive Administrative Assistant

Rohom Realty; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Rohom Realty is seeking a proactive Executive Assistant in Mumbai to support management and ensure smooth day-to-day operations. The role includes managing calendars, preparing reports, coordinating with various stakeholders, and assisting in HR functions.

Ideal candidates should have excellent communication skills, a familiarity with AI tools, and strong organizational abilities. Prior experience in the real estate industry is preferred.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and drafting skills in English.
• Ability to read/write Marathi is advantageous.

Responsibilities

• Manage calendars, meetings, and day-to-day coordination.
• Prepare meeting agendas, reports, and presentations.
• Coordinate with consultants and other stakeholders.
• Assist in HR functions including recruitment coordination.
• Support compliance processes including invoices and submissions.
• Maintain company records and internal systems.
• Leverage modern productivity software for operational efficiency.
• Support management in research and planning initiatives.

Skills

Familiarity with AI tools

Excellent communication in English

Organizational skills

Attention to detail

Ability to handle confidential information

Job description

Rohom Realty is a growing Mumbai-based real estate development firm focused on creating thoughtfully designed, high-quality developments with a strong emphasis on planning, systems, and long-term value creation.

We are looking for a proactive, detail-oriented, and highly organized Executive Assistant to work closely with management and assist in the smooth functioning of day-to-day operations across administration, coordination, compliance, and strategic execution.

Key Responsibilities

• Manage calendars, meetings, appointments, calls, and day-to-day coordination
• Prepare meeting agendas, MOMs, reports, presentations, and correspondence
• Coordinate with consultants, architects, contractors, banks, lawyers, CAs, and other stakeholders
• Assist in HR and administrative functions including recruitment coordination, attendance, and documentation
• Support accounts and compliance processes including invoices, petty cash, expense tracking, RERA submissions, and MCGM-related follow-ups
• Compile, analyse, and coordinate quotations, work orders, contracts, and vendor documentation
• Assist in maintaining company records, databases, presentations, and internal systems
• Leverage AI tools and modern productivity software for research, drafting, reporting, data organization, workflow automation, and operational efficiency
• Support management in research, planning, execution, and process improvement initiatives
• Act as a reliable point of coordination between management and internal/external stakeholders

Desired Skills & Qualifications

• Familiarity with AI tools such as ChatGPT, Gemini, Notion AI, Canva AI, or similar productivity platforms
• Excellent communication and drafting skills in English
• Ability to read/write Marathi would be an advantage
• Strong organizational skills, follow-up ability, and attention to detail
• Ability to handle confidential information with professionalism and discretion
• Prior experience in the real estate/construction industry preferred

We are looking for someone who is adaptable, resourceful, technology-oriented, eager to learn, and capable of functioning in a dynamic, fast-paced environment with high ownership and responsibility.