Executive Assistant

GAP Group; Ahmedabad District; On-site; INR 270,000 - 330,000; Full time

Job summary

A leading real estate firm in Ahmedabad is seeking a detail-oriented Executive Assistant to provide high-level administrative support to the senior leadership team. This role requires exceptional organizational skills and strong communication abilities, particularly in handling property-related activities and documentation. Candidates should have 2–5 years of experience, preferably in real estate, and a bachelor’s degree in a relevant field. Proficiency in MS Office and effective liaison skills are crucial for success in this position.

Qualifications

• 2–5 years of experience as an Executive Assistant in the real estate industry preferred.
• Strong organizational skills and multitasking abilities.
• Discretion in handling confidential information.

Responsibilities

• Manage and maintain the executive’s calendar, meetings, and travel schedules.
• Assist in preparing and maintaining property listings and marketing materials.
• Organize meetings with clients, investors, and developers.
• Maintain confidential client records and ensure accuracy of property transaction paperwork.

Skills

Organizational skills

Communication skills

Multitasking abilities

Proficiency in MS Office

Proficiency in Google Workspace

Proficiency in CRM software

Verbal and written communication in Hindi

Verbal and written communication in English

Verbal and written communication in Gujarati

Education

Bachelor’s degree in Business Administration

Degree in Real Estate Management

Job description

We are kuuluu looking for a detail-oriented and resourceful executive assistant to provide high-level administrative and operational support to our senior leadership team in the real estate business. This role requires exceptional organizational skills, strong communication abilities, and a deep understanding of the fast-paced nature of the property market. You will help manage schedules, coordinate property-related activities, prepare reports, and act as a bridge between the executive office and internal/external stakeholders.

Salary Budget: 3 LPA  Required Experience: 2‑5 years

Key Responsibilities

Executive Support

• Manage and maintain the executive’s calendar, meetings, and travel schedules.
• Draft, review, and organize dime-related reports, agreements, and presentations.
• Handle incoming calls, emails, and correspondence on behalf of the reporting manager.

Real Estate Coordination

• Assist in preparing and maintaining property listings, brochures, and marketing materials.
• Coordinate with sales, marketing, and project teams for property site visits and client meetings.
• Maintain updated knowledge of ongoing projects, pricing, and availability.

Meeting & Event Management

• Organize meetings with clients, investors, and developers.
• Prepare agendas, take detailed minutes, and track follow-up actions.шәа
• Coordinate company participation in property exhibitions, open houses, and networking events.

Documentation & Compliance

• Maintain confidential client records, agreements, and legal documents.
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• Ensure timely filing and accuracy of property transaction paperwork.
• Liaise with legal and compliance teams to ensure adherence to regulations.

Communication & Liaison

• Serve as the primary contact point between the executive office and internal departments.
• Build and maintain relationships with clients, investors, vendors, and partners.
• Provide timely updates and reports to senior management.

Qualifications

• Bachelor’s degree in Business Administration, Real Estate Management, or related field.
• 2–5 years of experience as an Executive Assistant (real estate industry preferred).
• Strong organizational and multitasking abilities.
• Proficiency in MS Office, Google Workspace, and CRMMinimal software.
• Excellent verbal and written communication skills in Hindi, English, and Gujarati.
• Discretion in handling confidential and sensitive information.

Skills & Competencies

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