Personal Assistant

GAP Group; Ahmedabad District; On-site; INR 450,000 - 650,000; Full time

Job summary

GAP Group in India is seeking an experienced Executive Assistant with 1-2 years in real estate, focusing on high-level project execution, business strategy, and cost analysis. The role supports the leadership team, conducts deep-dive research, and manages key project documentation with precision and foresight.

This full-time, on-site position requires frequent travel, excellent English, and strong organisational skills to create schedules, track budgets, coordinate meetings, and drive results

Qualifications

• 1–2 years in Executive Assistant or project management role in real estate
• Fluent English (spoken and written)
• Cost analysis and deep-dive research experience
• Strong project documentation and note-taking skills
• Willingness to travel frequently

Responsibilities

• Create and manage daily, weekly, and monthly schedules
• Book travel arrangements, accommodation, and logistics
• Maintain and track budgets for projects and personal expenses
• Attend meetings, take notes, and send recaps/action points
• Create and maintain databases for easy data access
• Follow-ups, coordination, and task tracking

Skills

Proactive

Organisational skills

Research skills

Detail oriented

Multitasking

Travel readiness

Communication

Tools

Trello

Monday.com

Notion

AI tools

Job description

At GAP Group, we are redefining the real estate landscape of India with a vision to promote sustainable growth and smart living. Our commitment to excellence is exemplified by our leadership in developing Dholera Special Investment Region (SIR), India’s first platinum-rated Greenfield Smart City, where we are facilitating an elevated standard of living through world-class infrastructure developments.

Dholera SIR, a flagship initiative under the Delhi-Mumbai Industrial Corridor (DMIC), is set to become a global epicenter for innovation and emerging industries. As key contributors to this transformative project, GAP Group is establishing new benchmarks in urban development, turning Dholera into a city synonymous with opportunity and progress.

Our success in Gujarat has solidified our reputation as a trusted leader in real estate. By adhering to our core values of integrity and dedication, we are creating a sustainable, future-ready ecosystem that empowers businesses and industries worldwide.

Partner with us in shaping a sustainable, future-ready India. Experience a new era of urban development with GAP Group.

Job Description

We are seeking a proactive and detail-oriented Executive Assistant with 1-2 years of experience in the real estate industry, focusing on high-level project execution, business strategy, and cost analysis. The role is designed for someone with a strong business aptitude who can conduct deep-dive research, prepare comparative analysis reports, and handle key project documentation while supporting the leadership team in driving results. If you are someone who thrives on executing complex projects with precision and foresight, we’d love to hear from you.

Travel: Must be willing to travel frequently

Work Mode: Full-time, on-site with travel flexibility

Skills and Attributes

• Extremely proactive and self-initiated
• Excellent organisational and scheduling abilities
• Strong research skills and comparative analysis capability
• Meticulous attention to detail
• Ability to prioritise, multitask, and problem-solve on the go
• Highly adaptable and a quick learner
• Trailblazing personality – assertive, energetic, and confident
• Resourceful and solution-oriented

Technical Proficiency

• Planning and Organisation tools (Trello, Monday.com, Notion)
• Comfortable using AI tools for summarisation, scheduling, task automation, and research

Day-to-Day Responsibilities

• Create and manage daily, weekly, and monthly schedules and calendar optimisation
• Book travel arrangements, accommodation, and logistics
• Maintain and track budgets for projects and personal expenses
• Attend meetings, take notes, and send recaps/action points
• Create and maintain databases for easy data access
• Follow-ups, coordination, and task tracking

Requirements

• Experience: 1-2 years in an Executive Assistant or project management role in real estate
• Language: Proficiency in English (spoken and written)
• Business Acumen: Ability to perform cost analysis, conduct deep-dive research, and prepare comparative analysis reports
• Tech-Savvy: Comfortable using project management tools, AI, cloud tools, and modern productivity apps