Executive Assistant - CXOs

Gebbs Healthcare Solutions; Navi Mumbai; On-site; INR 650,000 - 1,100,000; Full time

Job summary

Gebbs Healthcare Solutions in Navi Mumbai seeks an experienced Executive Assistant to CXOs to support the CHRO and CFO, managing their schedules and daily tasks from the Airoli office. You will coordinate meetings, prepare briefs, and handle confidential correspondence in a fast-paced environment.

The role requires strong organizational, multitasking, and communication skills, proficiency in MS Office, and the ability to work independently while producing reports and presentations.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role for 3+ years.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office and ability to prepare professional reports and presentations.
• Ability to work independently with minimal supervision, while managing multiple priorities.

Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the CHRO, and CFO ensuring smooth management of their schedules and daily tasks.
• Calendar Management: Organize and prioritize appointments, meetings, and engagements with internal teams, external vendors, and partners.
• Meeting Coordination: Prepare agendas, gather briefing materials, manage meeting logistics, and take minutes as needed.
• Correspondence Management: Handle incoming and outgoing communication on behalf of the executives, ensuring prompt responses and effective follow-up.
• Confidentiality: Maintain confidentiality when managing sensitive information, ensuring proper security and handling of documents.
• Task Management & Research: Maintain a critical tasks workbook, track completion of key tasks, and assist in creating analyses and presentations as required.

Skills

Executive support

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

MS Office

Reports & presentations

Independent work

Tools

MS Office

Job description

Position: Executive Assistant to CXOs
Location: Airoli, Navi Mumbai
Working Hours: 11:00 AM – 8:00 PM

We are seeking a skilled professional with exceptional attention to detail, integrity, and a positive attitude to join our dynamic team. If you thrive in a fast-paced environment and have a strong administrative background, this role is perfect for you!

Key Responsibilities:

• Executive Support: Provide comprehensive administrative assistance to the CHRO, and CFO ensuring smooth management of their schedules and daily tasks.
• Calendar Management: Organize and prioritize appointments, meetings, and engagements with internal teams, external vendors, and partners.
• Meeting Coordination: Prepare agendas, gather briefing materials, manage meeting logistics, and take minutes as needed.
• Correspondence Management: Handle incoming and outgoing communication on behalf of the executives, ensuring prompt responses and effective follow-up.
• Confidentiality: Maintain confidentiality when managing sensitive information, ensuring proper security and handling of documents.
• Task Management & Research: Maintain a critical tasks workbook, track completion of key tasks, and assist in creating analyses and presentations as required.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role for 3+ years.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office and ability to prepare professional reports and presentations.
• Ability to work independently with minimal supervision, while managing multiple priorities.