Executive - Admin & Facility

Collabera; Vadodara; On-site; INR 240,000 - 420,000; Full time

Job summary

Collabera is seeking an Administrative Executive to support daily office procedures in Vadodara. The role will be the main point of contact for employees, handling front desk duties and coordinating administrative tasks to ensure smooth operations.

The ideal candidate has 1–5 years of relevant experience, strong MS Office skills, and excellent communication abilities to manage company records and schedules effectively.

Qualifications

• Proven work experience as an Administrative Officer, administrator, or similar role.
• Solid knowledge of office procedures and administrative practices.
• Excellent written and verbal communication skills.

Responsibilities

• Front Desk Management
• Answer queries by employees and clients
• Manage office supplies stock
• Prepare regular reports (expenses and budgets)
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (letters, emails, packages)
• Prepare reports and presentations with statistical data
• Arrange travel and accommodations
• Schedule in-house and external events

Skills

Office administration

Organization skills

Communication skills

Customer service

Education

High school diploma

Office Administration qualification

Tools

MS Office

MS Excel

MS Word

Job description

Job Title: Executive - Administration & Facility

Experience: 1 - 5 yrs.

Shift: Rotational shift

Job Scope:

Collabera is looking for an administrative executive to join our team and support our daily office procedures. A successful administrator will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records. If you have previous experience as an office administrator or similar administrative role, we'd like to meet you.

Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities:

• Front Desk Management
• Answer queries by employees and clients
• Manage office supplies stock
• Prepare regular reports
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements:

• Proven work experience as an Administrative Officer, administrator, or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• High school diploma; additional qualifications in Office Administration are a plus