Associate Executive Facilities - BYDS

Blue Yonder; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Blue Yonder in Pune seeks an Administrative Assistant to provide front-of-house support and administrative assistance for the Pune office, reporting to the Senior Manager Finance.

The role requires strong English, excellent communication, and hands-on office skills including MS Office; you will coordinate meetings, handle mail, liaise with building management, and support Sales, Marketing, IT, HR and Payroll as needed.

Qualifications

• English language knowledge are required.
• Ability to provide administrative support quickly, efficiently and effectively - identifying pragmatic solutions.
• Professional, confident individual with effective written and verbal communication skills comfortable working with Executive level personnel.
• An enthusiastic and self-motivated personality and the ability to contribute to the office culture.
• Prior experience in an Information Technology orientated environment would be an advantage but not essential.
• Ability to work unsupervised, applying effective time management and self-management skills, with the capability to be flexible.
• Practical hands-on approach.
• Interest for technology.
• First Aid trained or agreement to undertake relevant training.
• Proficient in Microsoft Office products -Word, Excel, Outlook, PowerPoint.

Responsibilities

• Responds to routine questions from associates in the office regarding daily operations.
• Greet and assist clients and visiting associates ensuring a high level of customer service.
• Co-ordinate meeting room and function bookings, set-up requirements and lunches, working closely with the Senior staff to ensure all meetings/events run smoothly.
• An aptitude for technology to support the use of audio-visual equipment.
• Arrange taxis, couriers and outgoing mail.
• Open and action incoming mail and couriers.
• Maintain a strong relationship with the building management team.
• Co-ordinate general facility and equipment maintenance and cleaning and maintain a list of approved vendors, ensuring a high service standard and competitive pricing.
• Ensure office supplies and catering supplies are stocked and order as and when necessary.
• Ensure compliance with health and safety requirements.
• Ad hoc project work and provide local support for other departments such as Sales, Marketing, IT, HR and Payroll as required.
• Any other ad hoc task required to support the office. May be required to work varying hours based on the operational needs of the office.

Skills

Customer service

Front desk

Meeting coordination

Tech aptitude

Mail handling

Vendor management

Time management

Tools

MS Office

Audiovisual equipment

Job description

• The Administrative Assistant role will encompass both front of house support to a high customer service level, together with administrative support for the Pune office. This role reports to Sr, Manager Finance, Pune.

Scope

• The Administrative Assistant role will encompass both front of house support to a high customer service level, together with administrative support for the Pune office. This role reports to Sr, Manager Finance, Pune.

Our Current Technical Environment

• Basic of MS office

What You'll Do

• Responds to routine questions from associates in the office regarding daily operations.


• Greet and assist clients and visiting associates ensuring a high level of customer service.


• Co-ordinate meeting room and function bookings, set-up requirements and lunches, working closely with the Senior staff to ensure all meetings/events run smoothly.


• An aptitude for technology to support the use of audio-visual equipment.


• Arrange taxis, couriers and outgoing mail.


• Open and action incoming mail and couriers.


• Maintain a strong relationship with the building management team.


• Co-ordinate general facility and equipment maintenance and cleaning and maintain a list of approved vendors, ensuring a high service standard and competitive pricing.


• Ensure office supplies and catering supplies are stocked and order as and when necessary.


• Ensure compliance with health and safety requirements.


• Ad hoc project work and provide local support for other departments such as Sales, Marketing, IT, HR and Payroll as required.


• Any other ad hoc task required to support the office. May be required to work varying hours based on the operational needs of the office.

What We Are Looking For

• English language knowledge are required.


• Ability to provide administrative support quickly, efficiently and effectively - identifying pragmatic solutions.


• Professional, confident individual with effective written and verbal communication skills comfortable working with Executive level personnel.


• An enthusiastic and self-motivated personality and the ability to contribute to the office culture.


• Prior experience in an Information Technology orientated environment would be an advantage but not essential.


• Ability to work unsupervised, applying effective time management and self-management skills, with the capability to be flexible.


• Practical hands-on approach.


• Interest for technology.


• First Aid trained or agreement to undertake relevant training.


• Proficient in Microsoft Office products -Word, Excel, Outlook, PowerPoint.

Our Values

If you want to know the heart of a company, take a look at their values. Ours unite us. They are what drive our success - and the success of our customers. Does your heart beat like ours? Find out here: Core Values

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.