Executive - Procurement

Pump Academy; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Pump Academy is seeking an Executive Procurement to manage ERP-based transactions, including POs, WOs, and GRNs, ensuring accuracy and timely processing. The role interfaces with Purchase, Stores, Project Execution, and Accounts to maintain data integrity and generate ERP reports.

The candidate should bring 5–6 years of ERP experience, proficiency in Dynamics 365/ERPNext/Tally, and strong Excel/Word skills.

Qualifications

• Essential: 5–6 years of experience in ERP-based Purchase/Stores operations.
• Desirable: Manufacturing/electrical/industrial products exposure.
• Diploma in Commerce, Engineering, or SCM is required.

Responsibilities

• Execute PO and WO processing in ERP per requisitions and policy.
• Maintain vendor/material/item master data with accuracy.
• Prepare audit-ready procurement documentation and ERP reports.
• Support audits by providing records on request.
• Coordinate with Purchase, Stores, Projects, and Accounts teams.

Skills

ERP systems

PO/WO processing

MS Excel

MS Word

Data integrity

Stakeholder coordination

Attention to detail

Vendor liaison

UAT support

Education

Diploma in Commerce, Engineering, or SCM

Materials Management / Logistics / ERP certifications (desirable)

Tools

Microsoft Dynamics 365

ERPNext

Tally Prime

Job description

Job Purpose / Summary

The Executive Procurement is responsible for the accurate and timely execution of day-to-day ERP transactions relating to Purchase Orders, Work Orders, and Goods Receipt Notes (GRNs). The role acts as a critical link between the Purchase, Stores, Project Execution, and Accounts teams, ensuring that all procurement-related data in the ERP system is complete, accurate, and up to date. The incumbent maintains vendor, material, and item master data, resolves routine transaction errors, generates periodic ERP reports, and supports ERP implementation, upgrade, and user-acceptance testing activities as required.

Key Responsibilities & Duties

ERP Transaction Processing

• Generate and process Purchase Orders (POs) and Work Orders (WOs) in the ERP system in line with approved requisitions and organizational procurement policy.
• Promptly upon receipt of materials or completion of services, ensuring quantities and specifications match approved orders.
• Ensure all ERP transactions are entered accurately, completely, and within defined turnaround times (TAT).
• Monitor open POs/WOs and follow up with vendors and internal stakeholders to close pending transactions.

Master Data & Data Integrity

• Create and maintain accurate master data for vendors, materials, and items within the ERP system.
• Periodically audit master data and transaction records to identify and correct inconsistencies or duplication.
• Resolve routine ERP transaction errors and coordinate with users across departments to correct data discrepancies.

Documentation & Reporting

• Maintain proper, audit-ready documentation of purchase orders, work orders, invoices, GRNs, and related procurement records, both physical and digital.
• Generate weekly and monthly ERP reports (e.g., open PO status, pending GRNs, vendor transaction summaries) for management review.
• Support internal and external audits by providing accurate transaction records and documentation on request.

Stakeholder Support & Coordination

• Provide timely, accurate ERP support to internal stakeholders in Purchase, Stores, Project Execution, and Accounts.
• Process work orders and monitor material requirements in coordination with the Project Execution team.
• Liaise with the ERP software vendor / implementation partner (through the IT team) to escalng technical issues, support upgrades, and assist users.

Systems & Continuous Improvement

• Assist in ERP implementation, upgrades, and user acceptance testing (UAT) whenever required.
• Identify opportunities to streamline ERP workflows, reduce manual/duplicate effort, and improve overall transaction efficiency.
• Maintain confidentiality of vendor, pricing, and organizational data at all times, and adhere to company policies and ethical standards.

Qualification, Experience & Technical Skills

Educational Qualification

• Essential: Diploma in Commerce, Engineering, or Supply Chain Management.
• Desirable: Additional certification/coursework in Materials Management, Logistics, or ERP systems.

Experience

• Essential: Minimum 5-6 years of experience in ERP-based Purchase / Stores operations.
• Preferred industry background: Manufacturing, electrical, engineering, or industrial products environment.

Technical Skills

• Hands-on, practical experience with ERP systems such as Microsoft Dynamics 365, ERPNext, Tally Prime, or equivalent platforms.
• Working knowledge of purchase order, work order, and inventory/GRN processes.
• Proficiency in MS Excel and Word for reporting and documentation.

Behavioural Skills & Competencies

• High attention to detail and accuracy in ERP transactions and documentation.
• Strong sense of ownership; delivers assigned tasks within agreed timelines.
• Maintains confidentiality and adheres to company policies and ethical standards.
• Effective communication and coordination skills for engaging internal stakeholders and external vendors.
• Structured, process-oriented approach with the ability to work under deadline pressure.
• Willingness to learn new systems and adapt to process changes.