Executive

E2E Rail; Bengaluru; On-site; INR 450,000 - 600,000; Full time

Job summary

e2E RAIL Group in Bengaluru is seeking a Tender Documentation Executive to prepare, compile, review, and submit technical and commercial tender documents for railway projects. You will coordinate with internal departments to collect information, prepare BOQs, and ensure compliant submissions through e-tendering portals.

The role requires hands-on experience with e-tendering (IREPS preferred), meticulous documentation, and the ability to track deadlines.

Qualifications

• Graduate or diploma in a relevant discipline; commerce/business/engineering backgrounds preferred.
• Minimum 2 years in tender documentation, bidding, and bid submission.
• Hands-on experience in preparing technical and commercial tender documents.
• Experience with e-tendering portals, preferably IREPS or similar.
• Exposure to railway EPC or infrastructure tenders is an advantage.
• Immediate joiners preferred.

Responsibilities

• Prepare, compile, and maintain tender documents per requirements and submission guidelines.
• Handle technical and commercial tender documentation for railway projects with accuracy.
• Prepare BOQs, eligibility documents, declarations, annexures, and supporting docs.
• Review documents to identify mandatory requirements and compliance criteria.
• Coordinate with departments to collect certificates and approvals.
• Manage online submissions via e-tendering portals, track status, and ensure deadlines.

Skills

Tender documentation

Bid submission

e-tendering portals

MS Office

BOQs and eligibility documents

Coordination

Deadline management

Documentation drafting

Education

Graduate / Diploma in relevant discipline

Commerce / Business Administration / Engineering preferred

Tools

MS Office Suite

Job description

Job Description

Job Title: Tender Documentation Executive. Department: Tendering / Business Development. Location: Bengaluru. Reporting To: Manager - Tendering / Business Development Manager.

Job Summary

The Tender Documentation Executive will be responsible for preparing, compiling, reviewing, and submitting technical and commercial tender documents for railway infrastructure and other projects. The role involves coordinating with internal departments to collect the required information, preparing BOQs and eligibility documents, managing online tender submissions through e-tendering portals, including IREPS, and ensuring compliance with tender requirements and submission deadlines.

The candidate should have hands-on experience in tender documentation, bid submission, and e-tendering processes, along with strong documentation, coordination, and organizational skills.

Roles & Responsibilities

Tender Preparation & Documentation

• Prepare, compile, and maintain tender documents in accordance with tender requirements and submission guidelines.
• Handle technical and commercial tender documentation, ensuring completeness, accuracy, and consistency.
• Prepare and organize Bills of Quantities (BOQs), eligibility documents, declarations, annexures, and other supporting documents.
• Review tender documents and identify mandatory requirements, submission conditions, and compliance criteria.
• Ensure all required certificates, approvals, and supporting documents are collected from the relevant departments.

Bid Submission & E-Tendering

• Manage online tender submissions through e-tendering portals, including IREPS and other applicable platforms.
• Upload tender documents accurately and ensure compliance with portal-specific requirements.
• Verify all documents before submission to avoid errors, omissions, or disqualification.
• Track submission status and maintain records of submitted bids and acknowledgements.
• Ensure tenders are submitted within the prescribed deadlines.

Tender Compliance & Deadline Management

• Review tender requirements, eligibility criteria, terms and conditions, and submission checklists.
• Track corrigenda, amendments, clarifications, and updates issued by clients or tendering authorities.
• Ensure tender submissions comply with technical, commercial, and administrative requirements.
• Maintain a calendar of tender deadlines and proactively follow up on pending documents and approvals.
• Coordinate with relevant teams to address documentation gaps and compliance requirements.

EMD & Commercial Documentation

• Coordinate the preparation and submission of Earnest Money Deposit (EMD) documents and other tender-related financial documentation.
• Maintain records of EMDs, tender fees, bid security documents, and related submissions, as applicable.
• Coordinate with the Finance and Accounts teams for the timely arrangement of required financial documents.
• Track the status of tender-related deposits and supporting documentation.

Internal Coordination & Communication

• Coordinate with Business Development, Engineering, Finance, Accounts, Procurement, and other internal teams to collect tender inputs.
• Follow up with stakeholders for technical details, commercial information, credentials, and approvals.
• Communicate tender requirements, document gaps, and submission timelines to the concerned teams.
• Support the tendering team in resolving documentation-related issues and ensuring smooth bid submission.

Record Management & Reporting

• Maintain an organized database of tender documents, submitted bids, client communications, and supporting records.
• Prepare tender status reports, submission trackers, and documentation checklists.
• Maintain proper records for future reference, internal reviews, and audits.
• Ensure confidentiality and secure handling of company and tender-related information.

Qualifications & Experience

• Graduate / Diploma in any relevant discipline; qualifications in Commerce, Business Administration, Engineering, or a related field are preferred.
• Minimum 2 years of relevant experience in tender documentation, bidding, and bid submission.
• Hands-on experience in preparing technical and commercial tender documents.
• Experience with e-tendering portals, preferably IREPS or similar platforms.
• Experience in railway infrastructure, EPC, or infrastructure project tendering will be an advantage.
• Immediate joiners will be preferred.

Skills & Competencies

• Tender documentation
• Bid submission
• e-tendering portals
• MS Office (Excel, Word, PDF)
• BOQs and eligibility documents
• EMD documentation
• Coordination
• Deadline management
• Documentation drafting

Disclaimer: This job posting and Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.