Execuitive Assistant

Acuiti Labs Inc.; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

Acuiti Labs Inc. seeks an Associate – Administrative Assistant to ensure smooth day-to-day office functioning in Baner, Pune. You will handle office administration, travel logistics, vendor coordination, and engagement activities to maintain a positive work environment.

You will support senior leadership, coordinate events, and maintain records with confidentiality, leveraging strong English, Hindi, and Marathi communication and MS Office skills.

Qualifications

• Bachelor’s degree / Diploma in Administration, Business, or related field (preferred).
• 3–5 years of proven experience as an Administrative Assistant, Admin Executive, or similar role.
• Local candidate from Pune, India.
• Language proficiency: English, Hindi, and Marathi.
• Strong organizational, multitasking, and time-management skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills to manage multiple stakeholders.
• Ability to work independently with attention to detail and confidentiality.
• Problem-solving mindset with a proactive approach.

Responsibilities

• Oversee daily office operations, including housekeeping, pantry, and front-office services.
• Monitor and manage office supplies, furniture, and equipment; ensure timely replenishment and maintenance.
• Coordinate office refurbishments, internal moves, and seating arrangements.
• Supervise administrative support staff (office boys, vendors, pantry team).
• Manage domestic and international travel arrangements for employees and leadership.
• Support Board and leadership meeting logistics (venue, catering, scheduling).
• Assist in planning executive dinners, lunches, and business events.
• Manage and negotiate with vendors and service providers to ensure quality and cost efficiency.
• Maintain vendor contracts, bills, and documentation in coordination with HR and Finance.
• Ensure smooth functioning of office facilities and adherence to compliance standards.
• Organize and coordinate company events, team outings, and celebrations.
• Support branding activities, including distribution of branded materials for events.
• Provide ad hoc executive support to Board members; collaborate with HR, Finance, IT.

Skills

Office administration

Travel planning

Vendor coordination

Executive support

Event planning

Multitasking

Education

Bachelor’s degree in Administration or related field

Tools

MS Office

Job description

Job Title: Associate – Administrative Assistant

Job Location: Baner, Pune (Work from Office)

Who We Are

Acuiti Labs is a specialist Global SAP consulting firm headquartered in London, UK, servicing clients globally for ‘Consume to Cash’ process transformation and optimization.

We solve business challenges using fit-for-purpose solution architecture and technology that align with client requirements, enable optimum functionality, and deliver market-winning digital strategies. With expertise in technology R&D, business strategy, and digital transformation, we design efficient solutions, build software platforms, and enable innovation.

We take pride in having a diverse and talented workforce spread across multiple geographies. As a gender-neutral organization, we strongly believe in Diversity and Inclusion. Our core values include:

Integrity

Learning

Organisational Pride

Respect

What We Do

As an SAP Silver Partner specializing in SAP BRIM, Acuiti Labs delivers business technology solutions and digital transformation on S/4HANA and cloud applications such as Subscription Billing, CPQ, and Entitlement Management.

Our expertise supports subscription and consumption-based Target Operating Models across industries: Mobility-as-a-Service, Tourism-as-a-Service, Ports-as-a-Service, Postal-as-a-Service, Telco-as-a-Service, and Software-as-a-Service.

What You’ll Do

As an Associate – Administrative Assistant, you will play a critical role in ensuring the smooth day-to-day functioning of the office and supporting senior leadership in administrative operations. You will manage office administration, vendor coordination, travel logistics, and employee engagement activities to maintain an efficient and positive work environment.

Roles and Responsibilities (Experience Required: 3–5 years)

1. Office & Facility Management

Oversee daily office operations, including housekeeping, pantry, and front-office services.

Monitor and manage office supplies, furniture, and equipment; ensure timely replenishment and maintenance.

Coordinate office refurbishments, internal moves, and seating arrangements.

Supervise administrative support staff (office boys, vendors, pantry team) and ensure task completion.

2. Travel & Logistics

Manage domestic and international travel arrangements for employees and leadership, including flights, hotels, cabs, and itineraries.

Support Board and leadership meeting logistics (venue, catering, scheduling).

Assist in planning executive dinners, lunches, and business events.

Manage and negotiate with vendors and service providers to ensure quality and cost efficiency.

Maintain vendor contracts, bills, and documentation in coordination with HR and Finance.

Ensure smooth functioning of office facilities and adherence to compliance standards.

4. Employee Engagement & Events

Organize and coordinate company events, team outings, and celebrations to foster a positive work culture.

Support branding activities, including distribution of branded materials for corporate events, client visits, and trips.

Ensure brand guidelines are followed in internal and external communications.

5. Executive & Cross-Functional Support

Provide ad hoc executive support to Board members as needed.

Collaborate with HR, Finance, and IT teams to support cross-functional initiatives and projects.

Maintain employee and administrative records with confidentiality and accuracy.

Education, Skills, and Experience

Bachelor’s degree / Diploma in Administration, Business, or related field (preferred).

3–5 years of proven experience as an Administrative Assistant, Admin Executive, or similar role.

Local candidate from Pune, India.

Language proficiency: English, Hindi, and Marathi.

Strong organizational, multitasking, and time-management skills.

Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Excellent communication and interpersonal skills to manage multiple stakeholders.

Ability to work independently with attention to detail and confidentiality.

Problem-solving mindset with a proactive approach.

Why Join Us?

When you join Acuiti Labs, you’ll work with some of the best minds in the industry to solve complex business challenges. From continuous learning to leadership opportunities, Acuiti Labs offers the right platform to grow your career in a global, innovative, and people-first environment.