Executive Assistant

Acuity Analytics; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Acuity Analytics is seeking an experienced Executive Assistant to support senior leadership in Gurgaon. The role involves calendar management, meeting coordination, travel arrangements, and expense processing, requiring strong communication with clients and stakeholders.

The ideal candidate is a graduate with 6–10 years of EA experience, proficient in MS Office, with the ability to work independently and handle ERP-based workflows.

Qualifications

• Graduate/ post-graduate or equiv. qualification.
• 6-10 years of experience as executive assistant.
• Excellent written and spoken communication with client relationship management.
• Ability to work independently with minimal guidance with senior leadership.

Responsibilities

• Calendar & Meeting Management
• Coordinating with attendees on meetings and managing meeting calendars
• Following up and scheduling finalized meetings, liaising with stakeholders
• Organizing transportation and taking meeting notes for online meetings
• Liaising with stakeholders
• Travel Management
• Flight scheduling & bookings, and hotel reservations
• Organizing airport transfers and restaurant reservations
• Expense Management
• Processing invoices, refunds, and reimbursements through ERP platforms
• Coordinating with stakeholders for approvals
• Handling credit card settlements and managing online purchases
• Other Admin Support
• Documenting processes based on preferences and priorities
• Collating reports and entering data into the ERP systems
• Other day-to-day Operational support

Skills

Calendar management

Meeting coordination

Travel management

Expense management

Client relationship management

Communication

Independently with senior leadership

Education

Graduate/Post-graduate degree

Tools

MS Office Suite

ERP systems

Job description

Acuity Analytics (the trading name of Acuity Knowledge Partners) is a global, tech-first organisation helping financial institutions and corporates make better decisions through research, data, analytics and AI-enabled solutions. We combine deep financial services expertise with strong engineering, digital and AI capabilities to solve complex, real-world problems.

With a team of 7,200+ analysts, data specialists and technologists across 28 locations, we work with more than 800 organisations worldwide to drive efficiency, unlock insight and deliver measurable impact. Our success is built on the strength of our peopleby investing in talent, encouraging collaboration and creating room to grow, we enable our teams to do their best work for clients.

Acuity became an independent business in 2019 following its acquisition from Moody's Corporation by Equistone Partners Europe. In 2023, funds advised by global private equity firm Permira acquired a majority stake, with Equistone remaining a minority investor - supporting our continued growth and innovation.

For more information, visit www.acuityanalytics.com

Basic information

Experience Level- 2-5 yrs

Position reports to-Assistant / Associate Director

Key responsibilities

• Calendar & Meeting Management
• Coordinating with attendees on meetings and managing meeting calendars
• Following up and scheduling finalized meetings, liaising with stakeholders
• Organizing transportation and taking meeting notes for online meetings
• Liaising with stakeholders
• Travel Management
• Flight scheduling & bookings, and hotel reservations
• Organizing airport transfers and restaurant reservations
• Expense Management
• Processing invoices, refunds, and reimbursements through ERP platforms
• Coordinating with stakeholders for approvals
• Handling credit card settlements and managing online purchases
• Other Admin Support
• Documenting processes based on preferences and priorities
• Collating reports and entering data into the ERP systems
• Other day-to-day Operational support
• Graduate/ post-graduation or equiv. qualification
• 6-10 years of experience as executive assistant
• Excellent written and spoken communication skills with experience in client relationship management
• Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end
• It should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
• Working knowledge of travel and expense management