Event Support Specialist

SP Software; Hyderabad; On-site; INR 700,000 - 1,100,000; Full time

Job summary

SP Software is seeking an Event Support Specialist to coordinate high-volume hiring events and university programs across India. The role focuses on program management, candidate experience, stakeholder coordination, and on-site event execution.

The successful candidate will manage end-to-end event planning, collaborate with recruiters, vendors, and internal teams, and drive process improvements with AI tools and automation.

Qualifications

• Experience in program management and event coordination for high-volume hiring events or university programs.
• Strong project management skills and ability to manage multiple activities in a fast-paced environment.
• Excellent stakeholder management and communication, with experience working with vendors and internal teams.

Responsibilities

• Plan and execute high-volume hiring events and university programs.
• Coordinate with RCs and Recruiters to ensure end-to-end event execution.
• Manage end-to-end event planning, scheduling, logistics, and on-site execution.
• Coordinate with vendors, facilities, and internal teams to ensure readiness of venues and materials.
• Develop standard program playbooks, processes, and governance models.
• Track requests, volumes, timelines, and outcomes; produce program metrics and reports.
• Identify opportunities to leverage AI tools for better intake, scheduling, tracking, and reporting.
• Support onboarding and engagement activities for graduates and interns.

Skills

Program management

Project management

Event planning

Stakeholder management

Communication

Vendor coordination

AI tools / automation

Job description

Job Title: Event Support Specialist

Job Location: Hyderabad, India

Experience:5-8 Years

Job Description

We are looking for a detail-oriented and highly organized Program Coordinator to support high-volume hiring events and new graduate programs across India. The role will focus on program management, candidate experience, stakeholder coordination, event execution, and new graduate engagement.

The ideal candidate should have strong project management and execution skills, be comfortable managing multiple activities simultaneously, and have experience working with recruiters, university programs, vendors, and internal stakeholders.

Key Responsibilities

• Partner with the Programs Lead to plan and execute high-volume hiring events and university programs.
• Coordinate with Recruiting Coordinators (RCs) and Recruiters to ensure smooth execution from candidate intake through completion.
• Manage end-to-end event planning, scheduling, logistics, and on-site execution.
• Coordinate with vendors, facilities, REWS, and other internal teams to ensure venues, materials, and event requirements are ready.
• Develop and maintain standardized program playbooks, processes, lead-time guidelines, and governance models.
• Track event requests, hiring volumes, timelines, and outcomes, and prepare program metrics and reports.
• Identify opportunities to leverage AI tools and automation to improve event intake, scheduling, tracking, and reporting.
• Support new graduate onboarding, enablement sessions, and milestone activities throughout the graduate program.
• Plan and coordinate graduate and intern networking/social events, including vendor management and communications.
• Support campus engagement and employer branding initiatives to enhance the candidate and graduate experience.
• Manage multiple projects simultaneously while meeting tight deadlines and changing business requirements.
• Take ownership of additional program-related projects and operational activities as required.

Required Skills & Qualifications

• 46 years of experience in recruitment, university/campus programs, recruiting operations, or program management.
• Strong program and project management skills.
• Experience managing high-volume hiring events, campus engagement, or university programs.
• Strong skills in event planning, coordination, execution, and reporting.
• Excellent stakeholder management and communication skills.
• Experience working with vendors and internal facilities/operations teams.
• Strong task, resource, and timeline management abilities.
• Ability to manage multiple concurrent activities in a fast-paced environment.
• High sense of urgency with the ability to work effectively under tight timelines and ambiguity.
• Self-driven, adaptable, detail-oriented, and a quick learner.
• Exposure to AI tools, automation, or process improvement is an advantage.

Preferred Candidate Profile

Candidates with experience in Recruitment Coordination, Campus Recruitment, University Relations, Talent Programs, Recruitment Operations, Event Management, or Program Management would be a strong fit for this role.