Associate - Events & Operations

Darwinbox Digital Solutions Pvt. Ltd.; Gurugram District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Masters’Union in India seeks an experienced Event & Operations professional to oversee planning, execution, and management of corporate events and activations. You will lead planning, budgeting, vendor coordination, and logistics to ensure seamless delivery.

The ideal candidate has 3+ years in event management, strong stakeholder skills, and proficiency with MS Office and event tools. Willingness to travel and extend hours during events is required.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Business Administration, Marketing, or related field.
• Minimum 3 years of experience in event management, operations management, or a similar role.
• Experience managing large-scale corporate events, exhibitions, conferences, or experiential marketing projects.
• Strong understanding of event logistics, vendor management, and operational planning.
• Excellent negotiation, communication, and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and event management tools.

Responsibilities

• Plan, organize, and execute corporate events, conferences, exhibitions, brand activations, and other special events.
• Develop event timelines, budgets, and operational plans.
• Coordinate with clients, vendors, venues, and internal stakeholders to ensure successful event execution.
• Manage event logistics including venue setup, transportation, accommodation, registration, and on-site operations.
• Conduct pre-event inspections and post-event evaluations.
• Ensure all events are delivered within budget and according to client expectations.
• Oversee day-to-day operational activities related to event execution.
• Develop and implement operational processes, SOPs, and quality control measures.

Skills

Event management

Operations management

Vendor management

Budgeting

Stakeholder management

Education

Bachelor's degree in Event Management, Hospitality, Business Administration, Marketing, or related field

Tools

Microsoft Office Suite

Event management tools

Job description

Founded in 2020, Masters’ Union is a new-age, industry-led university focused on business, technology, engineering, and entrepreneurship. Built around learning by doing, the institution combines academics with real-world projects, startup building, and global exposure, with the ambition of becoming one of the world’s top business schools and multidisciplinary universities over the next two decades.

Today, Masters’Union has nearly 3,500 students across undergraduate, postgraduate, and executive programs, with almost half being experienced professionals. Spread across nearly 5 lakh square feet in Gurgaon and Manesar, the institution houses the PwC Center for Generative AI, a Bloomberg Lab, Gurgaon’s premier maker space, AI and robotics infrastructure, advanced bioengineering workshops, and startup incubation spaces, while also expanding into areas such as bioengineering and genetic engineering.

The institution is chaired by Manoj Kohli, former CEO of Bharti Airtel and former Country Head of SoftBank India. Its leadership ecosystem includes Vivek Gambhir, Pankaj Bansal, Sanjiv Bikhchandani, Amitabh Kant, and 30+ other founders, CEOs, investors, and policymakers who contribute to teaching and institution building.

Masters’Union’s flagship postgraduate program has recorded the highest average salary among MBA-equivalent programs in India, with graduates placed at firms such as Bain & Company, Boston Consulting Group, Google, and Microsoft. The institution has also built one of the country’s strongest student startup ecosystems, with 10+ students pitching on Shark Tank India and 20+ students raising external funding for their ventures, alongside several successful creators and internet entrepreneurs.

About the Role

We are seeking an experienced and highly organized Event & Operations professional to oversee the planning, execution, and operational management of events. The ideal candidate will have a proven track record in event management, vendor coordination, logistics planning, and team leadership. This role requires strong multitasking abilities, attention to detail, and the capability to ensure seamless event delivery while maintaining operational excellence.

Specifically, this role will involve

• Planning, organizing, and executing corporate events, conferences, exhibitions, brand activations, and other special events.
• Developing event timelines, budgets, and operational plans.
• Coordinating with clients, vendors, venues, and internal stakeholders to ensure successful event execution.
• Managing event logistics including venue setup, transportation, accommodation, registration, and on-site operations.
• Conducting pre-event inspections and post-event evaluations.
• Ensuring all events are delivered within budget and according to client expectations.
• Overseeing day-to-day operational activities related to event execution.
• Developing and implementing operational processes, SOPs, and quality control measures.
• Monitoring resource allocation, inventory management, and procurement activities.
• Managing vendor relationships, negotiate contracts, and ensure timely service delivery.
• Ensuring compliance with safety regulations and company policies.
• Identifying operational challenges and implement effective solutions.
• Leading, mentoring, and supervising event coordinators, executives, and support staff.
• Assigning responsibilities and monitor team performance.
• Conducting regular team meetings and operational reviews.
• Fostering a collaborative and high-performance work environment.
• Preparing and managing event budgets, forecasts, and expense reports.
• Tracking event profitability and operational costs.
• Generating post-event reports, performance metrics, and client feedback analysis.
• Presenting operational updates and recommendations to management.

Ideal candidate will have

• Bachelor's degree in Event Management, Hospitality, Business Administration, Marketing, or a related field.
• Minimum 3 years of experience in event management, operations management, or a similar role.
• Experience managing large-scale corporate events, exhibitions, conferences, or experiential marketing projects.
• Strong understanding of event logistics, vendor management, and operational planning.
• Excellent negotiation, communication, and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and event management tools.
• Ability to work under pressure and manage multiple projects simultaneously.
• Strong project management and organizational skills.
• Budgeting and cost-control expertise.
• Leadership and team management capabilities.
• Problem-solving and decision-making skills.
• Attention to detail and a proactive approach.
• Flexibility to travel and work extended hours during events when required.