Senior Executive Events

Chandigarh University; Kharar; On-site; INR 300,000 - 550,000; Full time

Job summary

Chandigarh University is seeking an events coordinator to plan, coordinate and execute university events, conferences, seminars, workshops and ceremonies. You will liaise with internal departments, faculty, students, vendors and external agencies to meet event requirements and ensure flawless logistics.

The role requires managing budgets, schedules and on-site operations, including VIP arrangements, stage setup and hospitality, while supervising post-event activities and procurement processes.

Qualifications

• Experience in event planning, coordination and execution; university or large institutional setup preferred.
• Ability to manage multiple events, meet deadlines and work under pressure.
• MS Office proficiency including Excel, Word and PowerPoint.

Responsibilities

• Plan, coordinate and execute university events, conferences, seminars, workshops, cultural programmes and official ceremonies.
• Coordinate with internal departments, faculty, students, vendors and external agencies for event requirements.
• Manage event logistics including venue booking, stage setup, sound, lighting, seating, branding and hospitality.
• Prepare event schedules, checklists, budgets and execution plans.
• Supervise event setup, rehearsals, on-site arrangements and post-event activities.
• Coordinate with vendors for quotations, procurement, payments and timely service delivery.
• Ensure proper arrangements for VIPs, guests, dignitaries and speakers.

Skills

Organizational skills

Communication skills

Coordination skills

Education

Bachelor's or Master's in Event Management

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Role & responsibilities

• Plan, coordinate, and execute university events, conferences, seminars, workshops, cultural programmes, and official ceremonies.
• Coordinate with internal departments, faculty members, students, vendors, and external agencies for event requirements.
• Manage event logistics, including venue booking, stage setup, sound, lighting, seating, branding, and hospitality arrangements.
• Prepare event schedules, checklists, budgets, and execution plans.
• Supervise event setup, rehearsals, on-site arrangements, and post-event activities.
• Coordinate with vendors for quotations, procurement, payments, and timely delivery of services.
• Ensure proper arrangements for VIPs, guests, dignitaries, and speakers.

Preferred candidate profile

• Bachelor's or Master's degree in Event Management, Hospitality, Business Administration, Mass Communication, or a related field.
• Relevant experience in event planning, coordination, and execution; experience in a university or large institutional setup will be preferred.
• Strong organizational, communication, interpersonal, and coordination skills.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Ability to manage multiple events, meet deadlines, and work under pressure.