Event Operations Manager

The Cocktail Story; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading marketing agency for Alco-Bev brands in Delhi is seeking an Event Operations Manager. In this full-time on-site role, you will oversee event logistics, manage budgets, and ensure exceptional guest experiences. The ideal candidate is skilled in vendor coordination and has a proven track record in event management. Join us to create unforgettable experiences in the world of cocktails and hospitality.

Qualifications

• Proven experience in managing event operations.
• Ability to handle multiple events concurrently.
• Strong negotiation skills with vendors.

Responsibilities

• Oversee event logistics and ensure smooth execution.
• Coordinate with vendors and manage contracts.
• Conduct post-event analysis and prepare reports.

Skills

Event logistics management

Vendor coordination

Budget management

Excellent communication

Troubleshooting

Job description

Get AI-powered advice on this job and more exclusive features.

At The Cocktail Story, we are a 360 Marketing Agency for Alco-Bev brands, connecting the Hospitality Industry, Alco-Bev Brands, and Consumers. Our integrated Digital and Experiential Teams create interactive campaigns that engage your target audience and spark conversations. We specialize in creating unforgettable experiences from brand launches to bespoke tasting sessions. With a pan-India presence, we have executed experiential events for leading brands and collaborate with celebrity influencers to create engaging content. Join our vibrant community that celebrates mixology, camaraderie, and the world of cocktails and hospitality.

Role Description

This is a full-time on-site role for an Event Operations Manager located in South Delhi. The Activation Manager will be responsible for overseeing event logistics, ensuring the smooth execution of events, coordinating with vendors and clients, managing event budgets, and delivering exceptional customer service. The role requires effective communication with all stakeholders, handling on-site operations, and ensuring that events meet our high standards of quality and innovation.

Key Responsibilities:

• Develop detailed event operation plans, timelines, and run sheets.
• Coordinate logistics such as venue selection, catering, transportation, AV setup, signage, and security.
• Work closely with internal teams (marketing, sales, finance) to align event objectives and deliverables.
• Source, negotiate, and manage contracts with vendors, suppliers, and service providers.
• Build and maintain strong relationships with venues and event partners.
• Ensure all vendors comply with safety, legal, and company standards.
• Prepare and manage event budgets, including forecasting and cost control.
• Track expenses and ensure events are delivered within approved budgets.
• Handle invoicing, payments, and post-event financial reconciliation.
• Recruit, train, and supervise on-site event staff, volunteers, and contractors.
• Provide clear direction and ensure effective communication among all team members.
• Conduct debriefs and performance evaluations post-event.
• Oversee all event-day operations, including setup, live execution, and breakdown.
• Manage troubleshooting and ensure smooth event flow.
• Uphold brand standards and ensure an exceptional guest experience.
• Conduct post-event analysis, collect feedback, and prepare event reports.
• Identify areas for improvement to enhance future event performance.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Marketing Services