Event Manager

India Global Forum; Ahmedabad District; On-site; INR 500,000 - 800,000; Full time

Job summary

A global affairs organization in Ahmedabad is seeking a Manager-Events to oversee planning, organizing, and executing various events. The role includes collaboration with multiple teams to ensure logistical success and high-quality standards. Ideal candidates will have experience in event planning, team management, and budget oversight. Join a dynamic team committed to fostering impactful partnerships and global dialogue. This opportunity promises exposure to high-stake events and diverse stakeholders.

Qualifications

• Experience in planning and executing conferences and summits.
• Ability to manage tight schedules and prioritize tasks.
• Experience in managing event budgets and expenses.

Responsibilities

• Plan and organize events ensuring smooth operations.
• Collaborate with teams to create comprehensive event plans.
• Oversee on-site setup and execution of events.

Skills

Event planning

Team management

Budget management

Stakeholder communication

Vendor relationship building

Adaptability

Job description

India Global Forum is a global affairs organisation that tells the story of contemporary India. We believe India's pace of change and growth presents limitless opportunities to the world— and we’re the gateway to seize them.

Our initiatives accelerate prosperity and global resilience, connect India’s tech and innovation ecosystem to the world, promote proactive climate leadership for a sustainable future, drive empowerment through diversity in business and society, and inspire creativity to help shape our future.

We shape ideas that drive action through an engaged membership network spanning geographies and sectors.

And with headline events across multiple continents, we bring together the world's most influential changemakers who are setting the agenda right now.

Job Role

As Manager-Events, you will be responsible for the overall planning, organising, and executing various aspects of events to ensure their smooth and successful operation. You will be responsible for ensuring that all logistical and operational aspects align seamlessly, contributing to the overall success of the event. The opportunity is for someone who wants to be part of a growing and dynamic organisation and wants to be part of shaping its future success.

Job Location: Ahmedabad, Gujrat

Key Responsibilities

• Collaborating with various teams to create a comprehensive event plan that covers all logistical details, prepare RFPs for vendors.
• Identifying and securing vendors/suppliers required for the event. Negotiating contracts, managing relationships, and ensuring timely deliveries of services.
• Collaborating with various teams, such as AV, catering, travel, and registration, to ensure proper communication and coordination.
• Overseeing on-site setup, execution of the event. Addressing any operational challenges in real time to ensure a smooth attendee experience.
• Ensuring that all event elements meet quality standards, from signage and branding to guest experience and technical setups.
• Working within the allocated budget, tracking expenses, and managing cost-effective solutions without compromising the event's quality.
• Identifying potential risks and developing contingency plans to address unforeseen issues that may arise during the event.
• Keeping key stakeholders informed about the event's progress, addressing concerns, and providing regular updates.

Skills and Experience Required

• Previous experience in planning and executing a range of events such as conferences, summits, and networking receptions/dinners.
• Ability to lead and manage teams, both internal and external, to achieve successful event outcomes. (Tight schedules, prioritise tasks, and ensure that all elements of an event run on time)
• Experience in managing event budgets and expenses, including cost tracking and cost-saving strategies.
• Experience in effectively communicating with stakeholders and team members to ensure alignment and understanding of event goals.
• Strong track record of building and maintaining positive relationships with vendors and suppliers.
• Ability to adapt to changing circumstances and make quick suggestions/decisions as situations evolve.

Why Join IGF?

This is a unique opportunity to work at the intersection of business, geopolitics, and global leadership. As part of IGF’s events team, you will gain exposure to high-impact partnerships, global events, and senior stakeholders—while building strong experience in event operations, planning, and execution.

Apply now:

Send your CV and cover letter to [e-mail].

IGF is an equal opportunity employer and is committed to fostering an inclusive and diverse work environment. We welcome applicants from all backgrounds who are passionate about shaping global conversations and driving positive change.