Event Operations and Marketing Associate

Swabhav Techlabs Solutions; Kolkata District; On-site; INR 240,000 - 360,000; Full time

Job summary

G.S. Marketing Associates (IIMTF) is seeking an energetic Event & Marketing Associate to support planning, promotion, and execution of large-scale trade fairs across India. The role involves on-site work at exhibitions and extensive travel.

You will manage event operations, data records, and promotional activities, collaborating with customers, exhibitors, and internal teams. 1–3 years in events or marketing and strong MS Excel skills are preferred.

Qualifications

• 1-3 years of experience in events, marketing, operations, customer engagement, or a related field.
• Strong communication and interpersonal skills.
• Good working knowledge of MS Office, particularly MS Excel.
• Ability to manage multiple tasks and work effectively under pressure.
• Strong problem-solving and decision-making abilities.
• Comfortable interacting with customers, vendors, and international clients.
• Willingness to travel extensively across India.
• Ability to adapt quickly to changing situations and event requirements.
• A proactive, energetic, and customer-focused approach.

Responsibilities

• Coordinate and support event logistics and on-ground operations.
• Assist with crowd management, gift distribution, and other event activities.
• Support international customers and exhibitors with payments and related requirements.
• Ensure smooth execution of events and promptly address operational issues.
• Coordinate with internal teams, vendors, and other stakeholders during exhibitions.
• Maintain accurate customer, exhibitor, and vendor records.
• Update databases and ensure information is recorded accurately and on time.
• Identify and report software or technical issues to the relevant teams.
• Prepare and maintain reports using MS Excel and other office tools.
• Promote upcoming exhibitions and trade fairs across different cities in India.

Skills

Strong communication

Interpersonal skills

Customer engagement

Tools

MS Excel

MS Office

Job description

G.S. Marketing Associates (IIMTF), is looking for an energetic and driven Event & Marketing Associate to support the planning, promotion, and execution of large-scale trade fairs and exhibitions across India.

With over 29 years of experience and 250+ exhibitions, IIMTF has built a strong presence in the Indian exhibition industry, connecting businesses, exhibitors, and customers across multiple sectors. Backed by Aurionpro, the organization is entering an exciting phase of growth and is looking for professionals who thrive in dynamic, people-oriented environments.

About the Role

As an Event & Marketing Associate, you will be responsible for supporting event operations, managing logistics, maintaining customer and vendor data, and promoting upcoming exhibitions across different cities in India.

This is a hands-on role that involves significant travel, interaction with customers and vendors, and working on-site during exhibitions. The ideal candidate should be organized, adaptable, comfortable with technology, and enthusiastic about events and marketing.

Key Responsibilities

Event Operations

• Coordinate and support event logistics and on-ground operations.
• Assist with crowd management, gift distribution, and other event activities.
• Support international customers and exhibitors with payments and related requirements.
• Ensure smooth execution of events and promptly address operational issues.
• Coordinate with internal teams, vendors, and other stakeholders during exhibitions.

Data & Administration

• Maintain accurate customer, exhibitor, and vendor records.
• Update databases and ensure information is recorded accurately and on time.
• Identify and report software or technical issues to the relevant teams.
• Prepare and maintain reports using MS Excel and other office tools.

Marketing & Promotion

• Promote upcoming exhibitions and trade fairs across different cities in India.
• Distribute marketing materials and engage with prospective customers and exhibitors.
• Travel extensively to support marketing campaigns and event promotions.
• Build positive relationships with customers, business representatives, and other stakeholders.

Requirements

• 1-3 years of experience in events, marketing, operations, customer engagement, or a related field.
• Strong communication and interpersonal skills.
• Good working knowledge of MS Office, particularly MS Excel.
• Ability to manage multiple tasks and work effectively under pressure.
• Strong problem-solving and decision-making abilities.
• Comfortable interacting with customers, vendors, and international clients.
• Willingness to travel extensively across India.
• Ability to adapt quickly to changing situations and event requirements.
• A proactive, energetic, and customer-focused approach.

Travel Requirements

• Travel across India for approximately 15-20 days per month, particularly during exhibitions and promotional activities.
• Travel, accommodation, and eligible event-related expenses will be covered by the company.

Why Join Us?

• Opportunity to work on large-scale trade fairs and exhibitions.
• Exposure to event management, marketing, customer engagement, and business operations.
• Fast-paced and dynamic work environment.
• Opportunities for professional learning and career growth.
• Extensive travel and exposure to different cities, industries, and business communities.
• Opportunity to contribute directly to the success of major exhibitions.

Ideal Candidate

We are looking for someone who enjoys meeting new people, travelling, solving problems, and working in a fast-paced environment. If you are enthusiastic about events and marketing and are comfortable taking ownership of responsibilities, this could be the right opportunity for you.