Event Management Executive

THW ~ The Healthy World; Pune District; On-site; INR 279,000 - 390,600; Full time

Job summary

A community-focused organization in Pune is seeking a proactive Event Management Executive. The role involves planning and executing community events to build awareness and connect with customers. Candidates should have 1–3 years of related experience, strong organizational skills, and a hands-on attitude. Key responsibilities include managing event logistics, budgeting, and team coordination. This position offers an opportunity to make a significant impact on community engagement.

Qualifications

• 1–3 years of experience in event coordination, brand activations, or community engagement.
• Strong organizational skills with attention to detail.
• Experience in budget management and cost control.

Responsibilities

• Plan and execute on‑ground events, including activations and drives.
• Handle venue setup, material arrangement, and execution.
• Manage manpower planning and coordinate freelancers and volunteers.

Skills

Organizational skills

Proactive attitude

Team management

Budget management

Multitasking ability

Job description

Job Summary

We’re looking for a mature, systematic, and hands‑on Event Management Executive to plan and execute community events, society activations, and sampling drives that build awareness and connect directly with our customers.

This role is ideal for someone who:

• Is organized, proactive, and calm under pressure
• Enjoys planning, coordination, and groundwork
• Believes in educating customers, not pushing products
• Can build and manage teams on the ground

Key Responsibilities

• Plan and execute on‑ground events, including society activations, sampling drives, and awareness sessions.
• Handle end‑to‑end groundwork: venue setup, material arrangement, on‑ground execution, and tear down.
• Manage manpower planning: identify, hire, and coordinate freelancers, promoters, and volunteers.
• Prepare and manage event budgets, track expenses, and ensure cost‑effective execution.
• Coordinate logistics: venue bookings, materials, supplies, and team deployment.
• Collect leads, customer feedback, and post‑event data.
• Maintain event calendars, checklists, and basic reports.

Requirements

• 1–3 years of experience in event coordination, brand activations, or community engagement
• Highly proactive with a hands‑on, get‑things‑done attitude
• Strong organizational skills with attention to detail
• Experience in budget management and cost control
• Comfortable doing groundwork and managing teams on‑site
• Ability to multitask and handle last‑minute changes calmly