Event Executive

Facts N Fiction Studio; Gurugram District; On-site; INR 89,000 - 179,000; Part time

Job summary

Facts N Fiction Studio in Delhi/Gurugram is seeking an Event Intern to support the production and operations team for weddings and branded events. This entry-level role is ideal for freshers or early professionals aiming to gain hands-on experience in events and media.

You will assist with pre-event prep, on-site execution, vendor coordination, and post-event wrap-up, while learning to manage timelines, coordinate teams, and maintain event documentation.

Qualifications

• Basic understanding of wedding/event structures.
• Good communication with vendors and clients.
• Willingness to travel and work flexible hours during events.
• Familiarity with Google Sheets, WhatsApp, and Notion.
• Ability to stay organized and take clear instructions.

Responsibilities

• Assist in pre-event planning and vendor coordination.
• Support on-site event execution and logistics.
• Prepare post-event wrap-up and documentation.

Skills

Vendor coordination

Communication skills

Organization

Bilingual Hindi/English

Education

Event Management degree

Tools

Google Sheets

WhatsApp

Notion

Job description

We are primarily based in Delhi/Gurugram, came into existence in the year 2004. We believe in creating work that is honest, end results that are exploratory and the final output to be conceptually unique and visually stunning. Our Founders and Directors hold a unique set of expertise in their own profiles. Our Core team of qualified professionals brims with zeal and fervor to make an event of yours an extravagant affair to be remembered for ages.

Job Description

The Event Intern will support the production and operations team in planning, coordinating, and executing wedding and branded events. This is an entry-level role designed for freshers or early professionals looking to build hands‑on experience in the event and media industry. The intern will assist with pre‑event prep, on‑site execution, vendor coordination, and post‑event wrap‑up.

Key Responsibilities

1. Pre-Event Assistance

• Help the team prepare event kits, shoot checklists, and travel packs
• Coordinate with internal team leads to confirm function‑wise assignments and packing needs.
• Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).
• Share Google Map links, dress codes, and shoot reminders with teams as guided
• Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs
• Maintain a vendor database with contact info, pricing, and service notes
• Coordinate basic confirmations with vendors under supervision
• Help source local vendors or last‑minute event items (via calls or site visits).
• Be present at events to support the logistics team and operations manager
• Help manage coordination between team members, vendors, and clients
• Assist with backstage prep, material handover, or welcoming vendors
• Track timelines on‑site and take basic event day notes (what worked / what didn’t).

4. Post-Event Wrap‑up

• Help compile function‑wise summaries or debrief notes for internal review
• Support in returning gear, organizing files, and labelling assets after the event
• Maintain attendance and event logs as directed by the operations team
• Assist in preparing event wrap‑up folders on Drive or Notion

Requirements

Key Skills Required

• Basic understanding of wedding/event structures (preferred but not mandatory)
• Good communication skills, especially for vendor or client‑facing tasks
• Willingness to travel and work flexible hours during events
• Familiarity with tools like Google Sheets, WhatsApp, and basic Notion
• Ability to stay organized and take clear instructions

Qualifications Preferred

• Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field
• No prior experience required, but any internship or volunteer work in events is a plus
• Must be available for fieldwork and on‑ground support, including weekends
• Good spoken Hindi and English for day‑to‑day coordination