Senior Executive- Administration

Assystem GmbH; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Assystem GmbH is seeking a Senior Executive - Administration to lead corporate admin and facilities operations in Bengaluru. The role emphasizes strategic planning, vendor governance, cost control, and close collaboration with senior management to ensure a safe, efficient workplace.

The candidate should have 5–8 years in corporate admin or facilities, strong leadership and stakeholder management, and proficiency in MS Office and admin MIS systems.

Qualifications

• Graduate/Postgraduate in any discipline (Facility Management preferred).
• 5–8 years of experience in corporate administration or facilities management.
• Experience leading admin teams and handling multiple vendors.
• Strong leadership, negotiation, and vendor management skills.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Lead end-to-end corporate administration and facilities management for the office.
• Handle front office activities including visitor management, calls, and correspondence.
• Develop, implement, and monitor admin policies, SOPs, and best practices.
• Manage and evaluate vendors for housekeeping, security, transport, pantry, travel, and maintenance services.
• Control administrative budgets, track expenses, and ensure cost optimization.
• Oversee office infrastructure, space planning, and maintenance activities.
• Ensure statutory, safety, and compliance requirements related to facilities are met.
• Support leadership with travel management, guest handling, and executive logistics.
• Drive employee workplace experience and resolve escalated admin-related issues.
• Prepare MIS reports, dashboards, and present updates to management.

Skills

Leadership

Negotiation

Vendor management

Communication

Budgeting

MS Office/admin MIS

High-pressure environment

Education

Graduate/Postgraduate in any discipline (Facility Management preferred)

Job description

# Senior Executive- Administration* Cross sector* Permanent / Support Functions* Bengaluru* India* 21/05/26* On site* ShareI apply##Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. Drawing on more than 55 years’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering. To ensure a viable, efficient, and reliable energy future for all## Job Description**Job Description****Job Summary**The Senior Admin Executive will lead and oversee corporate administrative and facility operations, ensuring a safe, efficient, and well-managed workplace. The role involves strategic planning, vendor governance, cost control, and close coordination with senior management to support business operations.**Key Responsibilities*** Lead end-to-end corporate administration and facilities management for the office.* Handle front office activities including visitor management, calls, and correspondence.* Develop, implement, and monitor admin policies, SOPs, and best practices.* Manage and evaluate vendors for housekeeping, security, transport, pantry, travel, and maintenance services.* Control administrative budgets, track expenses, and ensure cost optimization.* Oversee office infrastructure, space planning, and maintenance activities.* Ensure statutory, safety, and compliance requirements related to facilities are met.* Support leadership with travel management, guest handling, and executive logistics.* Drive employee workplace experience and resolve escalated admin-related issues.* Prepare MIS reports, dashboards, and present updates to management* Coordinate with HR, Finance, IT, and other departments for seamless operations.## My profile* Graduate/Postgraduate in any discipline (Facility Management preferred).* 5–8 years of experience in corporate administration or facilities management.* Proven experience in leading admin teams and handling multiple vendors.* **Skills & Competencies*** Strong leadership, negotiation, and vendor management skills.* Excellent communication and stakeholder management abilities.* Budgeting, cost control, and compliance knowledge.* Proficiency in MS Office and admin MIS systems.* Ability to manage high-pressure environments and complex operations.We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.