Event Coordination & Client Servicing Executive

Caliber Organisation; Mumbai; On-site; INR 250,000 - 450,000; Full time

Job summary

Caliber Organisation is seeking an Event Coordination & Client Servicing Executive in Mumbai (Chembur) for full-time engagement. The role focuses on client communication, event coordination, and on-ground execution across diverse events and activations.

The ideal candidate has 0-2 years of experience in events or related fields, with excellent communication, coordination, and multitasking abilities, and a readiness to travel during events. Freshers are welcome as well.

Qualifications

• Experience in events, client servicing, event operations, hospitality, or related fields.
• Excellent verbal and written communication.
• Strong coordination, follow-up, and organizational skills.

Responsibilities

• Understand client briefs, requirements, objectives, and event expectations.
• Coordinate between clients, creative teams, production teams, operations, and vendors.
• Maintain regular client communication and provide timely project updates.
• Assist in preparing event briefs, proposals, quotations, presentations, and trackers.
• Follow up for approvals, feedback, payments, artwork, and other project requirements.
• Assist in event planning, scheduling, venue coordination, and logistics.
• Support on-ground execution of corporate events, exhibitions, conferences, and activations.
• Attend site visits, rehearsals, setups, and live events as required.
• Help resolve last-minute changes and execution-related concerns.
• Monitor timelines, deliverables, and task completion.
• Maintain project files, reports, and communication records.
• Support post-event feedback and client relationship activities.

Skills

Client communication

Coordination

Multitasking

MS Office

Google Workspace

Presentation tools

Tools

Presentation tools

Job description

Position

Event Coordination & Client Servicing Executive

Experience

0-2 Years

Employment

Type: Full-Time

Location

CHEMBUR, MUMBAI

About the Role

• We are looking for an Event Coordination & Client Servicing Executive to support client communication, event coordination, and on-ground execution.
• The candidate will work across client servicing and operations to ensure requirements are communicated accurately and deliverables are completed on schedule.
• This role is suited to an energetic individual who enjoys coordination, live events, and working with multiple teams.

Key Responsibilities

• Understand client briefs, requirements, objectives, and event expectations.
• Coordinate between clients, creative teams, production teams, operations, and vendors.
• Maintain regular client communication and provide timely project updates.
• Assist in preparing event briefs, proposals, quotations, presentations, and trackers.
• Follow up for approvals, feedback, payments, artwork, and other project requirements.
• Assist in event planning, scheduling, venue coordination, and logistics.
• Support on-ground execution of corporate events, exhibitions, conferences, and activations.
• Attend site visits, rehearsals, setups, and live events as required.
• Help resolve last-minute changes and execution-related concerns.
• Monitor timelines, deliverables, and task completion.
• Maintain project files, reports, and communication records.
• Support post-event feedback and client relationship activities.

Requirements

• 0-2 years of experience in events, client servicing, event operations, hospitality, or related fields.
• Freshers with strong communication skills and an interest in events are welcome.
• Excellent verbal and written communication.
• Strong coordination, follow-up, and organizational skills.
• Ability to multitask and work under tight deadlines.
• Willingness to travel and work flexible hours during events.
• Basic knowledge of MS Office, Google Workspace, and presentation tools.
• Positive attitude, adaptability, and problem-solving mindset.

Preferred Qualities

• Prior internship or exposure to event coordination.
• Comfortable working on-ground during live events.
• Good attention to detail.
• Ability to work effectively with multiple stakeholders.
• Passion for event experiences and execution.

What We Offer

• Hands-on exposure to event coordination and client servicing.
• Opportunity to work on diverse events and activations.
• Learning and growth in a dynamic event management environment.