Documentation Executive

Suntuity Renewable Energy India; Mumbai; On-site; INR 250,000 - 350,000; Full time

Job summary

Suntuity Renewable Energy India in Mumbai invites applications for a Documentation Executive who will manage project data and drive accurate records across departments. The role requires a B.Com degree, high accuracy, deadline discipline, and hands-on experience with Excel and Windows.

You will organize, file, and retrieve documents, coordinate with sales and technical teams, and ensure compliance with company policies for all project documentation.

Qualifications

• B.Com graduate with strong attention to detail and integrity.
• Superior accuracy and timely document handling.
• Capable of meeting strict deadlines in a fast-paced environment.
• Proficient with MS Excel and Windows.
• Maintain organized filing systems and records.

Responsibilities

• Compile, maintain, and manage project-related data and records accurately.
• Update and maintain all projects in internal records and systems.
• Assist in the processing and preparation of project documentation.
• Verify all submitted documents and approved proposals for accuracy and completeness.
• File, sort, and organize documents in physical and electronic formats.
• Follow up with the sales team for missing or incomplete documents.
• Conduct technical analysis of project-related data as required.
• Communicate updates to relevant teams regarding project changes.
• Provide documentation and administrative support to technical projects.
• Receive, catalogue, store, and maintain technical drawings and reports.
• Allocate, maintain, and control the document numbering system.
• Ensure records are retrievable and maintained accurately.

Skills

Attention to detail

Documentation management

Record keeping

MS Excel

MS Windows

Deadline-driven

Data entry

Education

B.Com graduate

Tools

MS Excel

MS Windows

Job description

Key Job Responsibilities: Documentation Executive

• Compile, maintain, and manage project-related data and records accurately.
• Update and maintain all projects in the companys internal records and systems.
• Assist in the processing and preparation of project documentation.
• Verify all submitted documents and approved proposals for accuracy and completeness.
• File, sort, and organize documents systematically in both physical and electronic formats.
• Follow up with the sales team for missing or incomplete documents and verify received data.
• Conduct technical analysis of project-related data as required.
• Communicate and update relevant teams regarding any changes or revisions in ongoing projects.
• Provide documentation and administrative support to technical projects and departments.
• Receive, catalogue, store, and maintain technical drawings, reports, and related documentation in line with company policies and procedures.
• Allocate, maintain, and control the document numbering system for all project work.
• Ensure all hard copy and electronic records are accurately maintained and easily retrievable.
• Respond promptly to document retrieval requests, information searches, and general support requests from internal teams.
• Update project information accurately and in a timely manner.
• Submit applications to external entities on a project-wise basis, as required.

Knowledge and Essential Skills

• B.Com graduate
• High level of responsibility and professional integrity.
• Excellent attention to detail and accuracy.
• Ability to complete tasks efficiently while adhering to strict deadlines.
• Proficiency in computer applications, particularly Microsoft Windows and MS Excel.
• Practical, hands-on experience working with Excel is mandatory.
• Minimum Performance Standards
• All document verification and filing activities must be completed accurately and within defined timelines.
• Effective tracking, follow-up, and organization of missing documents and project data must be consistently maintained.
• Records should be well-organized, up to date, and readily accessible when required.