Asst. Project Coordinator cum DC

AQOZA; Ernakulam; On-site; INR 300,000 - 600,000; Part time

Job summary

AQOZA in India seeks a diligent Administration/Projects professional to coordinate multiple teams and maintain comprehensive project documentation. You will track milestones, manage schedules, and prepare regular status reports to ensure on-time delivery.

The role requires 4+ years in Administration/Secretarial/Projects and a strong eye for detail, with proficiency in MS Office and document tracking systems. Diploma or Science degree holders are welcome to apply.

Qualifications

• 4+ years of experience in Administration, Secretarial, Projects.
• Any Science Graduate or Diploma required.

Responsibilities

• Coordinate project activities with Engineering, Procurement, Production, QC, Stores, Logistics, Accounts, and Commissioning teams.
• Maintain and update project schedules, milestone trackers, pending activities, responsibilities, and target dates.
• Prepare and circulate daily, weekly, and monthly project status reports.
• Maintain complete project-wise documentation from project initiation to final close-out.
• Control incoming and outgoing drawings, technical documents, approvals, correspondence, and revisions.
• Maintain document registers, drawing registers, transmittals, revision history, and approval status.
• Ensure only the latest approved drawings and documents are circulated to relevant departments.
• Follow up with internal teams and customers for pending documents, drawings, approvals, and technical clarifications.
• Maintain records of Purchase Orders, specifications, BOMs, Material Requests, inspection reports, test reports, packing lists, and dispatch documents.
• Track document submissions, customer comments, approvals, revisions, and resubmissions until final closure.
• Prepare meeting minutes, action trackers, and follow up on pending actions.
• Maintain proper document naming, filing, version control, backup, and easy retrieval of project records.
• Support preparation of handover documents, O&M manuals, commissioning records, warranties, and final project dossiers.
• Coordinate documentation required for inspection, dispatch, commissioning, and customer handover.
• Ensure all project documents and pending actions are properly closed and archived at project completion.

Skills

Project coordination

Document control

Communication

Time management

MS Office

Attention to detail

Education

Science degree

Diploma

Tools

Document tracking systems

Job description

Key Responsibilities

• Coordinate project activities with Engineering, Procurement, Production, QC, Stores, Logistics, Accounts, and Commissioning teams.
• Maintain and update project schedules, milestone trackers, pending activities, responsibilities, and target dates.
• Prepare and circulate daily, weekly, and monthly project status reports.
• Maintain complete project-wise documentation from project initiation to final close-out.
• Control incoming and outgoing drawings, technical documents, approvals, correspondence, and revisions.
• Maintain document registers, drawing registers, transmittals, revision history, and approval status.
• Ensure only the latest approved drawings and documents are circulated to relevant departments.
• Follow up with internal teams and customers for pending documents, drawings, approvals, and technical clarifications.
• Maintain records of Purchase Orders, specifications, BOMs, Material Requests, inspection reports, test reports, packing lists, and dispatch documents.
• Track document submissions, customer comments, approvals, revisions, and resubmissions until final closure.
• Prepare meeting minutes, action trackers, and follow up on pending actions.
• Maintain proper document naming, filing, version control, backup, and easy retrieval of project records.
• Support preparation of handover documents, O&M manuals, commissioning records, warranties, and final project dossiers.
• Coordinate documentation required for inspection, dispatch, commissioning, and customer handover.
• Ensure all project documents and pending actions are properly closed and archived at project completion.
• Any Science Graduate /Diploma

Experience

• 4+ year experience in Administration, Secretarial, Projects

Key Competencies

• Project coordination and follow-up
• Document control and attention to detail
• Strong communication and reporting skills
• Good organisation and time management
• Proficiency in MS Office, Excel, Google Workspace, and document tracking systems