Document Controller at location Thane.

Job Search; Thane, Navi Mumbai, Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Job Search in Thane is seeking a Documentation Controller to manage vendor registrations, statutory documentation, certification records, and customer documentation across multiple portals. The role requires 5-7 years of relevant experience and a Bachelor's degree.

Working days are Mon to Sat with alternate Saturdays off; primary duties include maintaining records, ensuring timely enlistment submissions, and coordinating with internal teams for compliance and reporting.

Qualifications

• Bachelor's degree in any discipline.
• 5-7 years of experience in documentation management, vendor registration & enlistment, or document control.
• Experience with customer procurement portals, vendor registration portals, or e-procurement platforms.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Good understanding of statutory documentation and compliance requirements.
• Familiarity with ISO standards and documentation practices.
• Knowledge of Quality Management Systems (QMS) and Health & Safety Management Systems is advantageous.
• Experience managing certification renewals and compliance records.
• Strong organizational skills with excellent attention to detail.
• Good written and verbal communication skills.

Responsibilities

• Manage vendor registration and enlistment activities across customer and procurement portals.
• Prepare, upload and maintain documentation on various customer/vendor procurement portals.
• Coordinate documentation required for customer pre-qualification, vendor approvals.
• Maintain statutory and compliance documents, ensuring they remain updated and readily available.
• Track renewal timelines for certifications, registrations, licenses, and statutory documents, coordinating with internal stakeholders for timely renewals.
• Maintain and organize documentation related to: ISO Management Systems, Health & Safety documentation, Quality Management documentation, Company statutory records
• Ensure version control and proper document management practices for all controlled documents.
• Coordinate with internal departments to collect, verify, and update required documentation.
• Maintain document repositories using Google Drive, shared folders, and internal filing systems.
• Generate reports and trackers using Microsoft Excel and Google Sheets.
• Attend coordination meetings with the customer whenever required.

Skills

Documentation management

Vendor registration

Enlistment processes

Procurement portals

Excel and Google Sheets

Statutory documentation

ISO standards awareness

QMS and HSE basics

Certification renewals

Attention to detail

Written and verbal communication

Education

Bachelor's degree in any discipline

Job description

Urgent opening for the profile of Document Controller at location Thane.

Job Location Thane

Experience: 5-7 years of experience in documentation management, vendor registration & enlistment, or document control.

Qualification: Any Graduate

Working Day's : Mon to Sat( Alternate Sat off)

Position Overview

Our Company is seeking a detail-oriented and highly organized Documentation Executive to manage vendor registrations, statutory documentation, certification records, and customer documentation requirements across multiple procurement and customer portals. The ideal candidate will play a key role in ensuring timely enlistment submissions, maintaining records, and supporting business development with documentation required for vendor registration.

Key Responsibilities

• Manage vendor registration and enlistment activities across customer and procurement portals.
• Prepare, upload and maintain documentation on various customer/vendor procurement portals.
• Coordinate documentation required for customer pre-qualification, vendor approvals.
• Maintain statutory and compliance documents, ensuring they remain updated and readily available.
• Track renewal timelines for certifications, registrations, licenses, and statutory documents, coordinating with internal stakeholders for timely renewals.
• Maintain and organize documentation related to: ISO Management Systems, Health & Safety documentation, Quality Management documentation, Company statutory records
• Ensure version control and proper document management practices for all controlled documents.
• Coordinate with internal departments to collect, verify, and update required documentation.
• Maintain document repositories using Google Drive, shared folders, and internal filing systems.
• Generate reports and trackers using Microsoft Excel and Google Sheets.
• Attend coordination meetings with the customer whenever required.

Qualifications & Skills

• Bachelor's degree in any discipline.
• 5-7 years of experience in documentation management, vendor registration & enlistment, or document control.
• Experience working with customer procurement portals, vendor registration portals, or e-procurement platforms.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Good understanding of statutory documentation and compliance requirements.
• Familiarity with ISO standards and documentation practices.
• Knowledge of Quality Management Systems (QMS) and Health & Safety Management Systems will be an advantage.
• Experience managing certification renewals and compliance records.
• Strong organizational skills with excellent attention to detail.
• Good written and verbal communication skills.