Document Controler (Real Estate)

Your TA Partner; Lonavala; On-site; INR 350,000 - 550,000; Full time

Job summary

Your TA Partner is seeking a detail-oriented Document Controller to manage and maintain all project documentation for ongoing residential real estate projects in Maharashtra. The role focuses on drawings, approvals, contracts, reports, and site documentation with strict version control.

You will coordinate with architects, consultants, and contractors, maintain document registers, and ensure timely updates and compliant records. Graduate with civil background preferred.

Qualifications

• 3–7 years of experience as Document Controller in real estate, construction, PMC, or project advisory firms.
• Strong understanding of construction documentation—drawings, RFIs, approvals, BOQs, QA/QC records, contracts.
• Proficiency with MS Office, PDFs, shared drives, and document management systems.
• Excellent organisation, attention to detail, and deadline-oriented approach.
• Ability to coordinate with project teams, consultants, and contractors.
• Knowledge of real estate project lifecycle is an added advantage.

Responsibilities

• Maintain and manage all project-related documents including drawings, reports, etc.
• Implement structured document control processes and ensure timely updates.
• Track document revisions and issue updated versions to internal teams and stakeholders.
• Maintain drawing registers and ensure updated drawings are circulated to site teams.
• Coordinate with architects, consultants, contractors for timely receipt of correct drawings and revisions.
• Review documents for formatting and completeness before sharing.
• Maintain all statutory approval documents, correspondence, and compliance records.
• Track expiry, renewal, or requirement of documents related to authorities.
• Act as the central point of contact for all documentation flow.
• Prepare weekly documentation status reports and maintain dashboards if required.
• Support project managers, QA/QC teams, billing teams, and contractors for documentation needs.
• Ensure proper naming conventions, versioning, and indexing.
• Support adoption of digital tools (DMS, project management systems).

Skills

Document control

Attention to detail

Coordination

MS Office

Education

Graduate in any discipline

Diploma in Civil Engineering / Construction Management

Job description

We are looking for a detail-oriented Document Controller to manage, organise, and maintain all

project documentation for ongoing residential real estate projects. The ideal candidate should

have experience handling drawings, approvals, contracts, reports, and site documentation with

strong control processes and version management.

Requirements

Key Responsibilities

Document Management & Control

• Maintain and manage all project-related documents including drawings, reports, etc.
• Implement structured document control processes and ensure timely updates.
• Track document revisions and issue updated versions to internal teams and stakeholders.

Drawing & Technical Documentation

• Maintain drawing registers and ensure updated drawings are circulated to site teams.
• Coordinate with architects, consultants, contractors for timely receipt of correct drawings and revisions.
• Review documents for formatting and completeness before sharing.

Compliance & Approvals

• Maintain all statutory approval documents, correspondence, and compliance records.
• Track expiry, renewal, or requirement of documents related to authorities.

Coordination & Reporting

• Act as the central point of contact for all documentation flow.
• Prepare weekly documentation status reports and maintain dashboards if required.
• Support project managers, QA/QC teams, billing teams, and contractors for documentation needs.

Digital Records & Systems

• Ensure proper naming conventions, versioning, and indexing.
• Support adoption of digital tools (DMS, project management systems).

Required Skills & Experience

• 3–7 years of experience as Document Controller in real estate, construction, PMC, or project advisory firms.
• Strong understanding of construction documentation—drawings, RFIs, approvals, BOQs, QA/QC records, contracts.
• Proficiency with MS Office, PDFs, shared drives, and document management systems.
• Excellent organisation, attention to detail, and deadline-oriented approach.
• Ability to coordinate with project teams, consultants, and contractors.
• Knowledge of real estate project lifecycle is an added advantage.

Education

• Graduate in any discipline.
• Diploma in Civil Engineering / Construction Management is preferred but not