Document Controller

Unique Electro Engineers; Lucknow; On-site; INR 300,000 - 540,000; Full time

Job summary

Unique Electro Engineers in Lucknow is seeking a detail-oriented Document Controller to manage project records, maintain updated files, and ensure timely submission of documents across departments.

The role requires 2+ years in document control, a Bachelor's degree, and strong MS Excel/Word skills; you will maintain document registers, coordinate with engineers, and safeguard confidentiality.

Qualifications

• 2+ years of experience in document control or documentation management.
• Bachelor's degree is mandatory.
• Experience in electrical, construction, MEP, or engineering project docs preferred.
• Based in Lucknow office.

Responsibilities

• Maintain and organize project-related documents, records, and files.
• Ensure proper filing, storage, and retrieval of documents, both physical and digital.
• Maintain document registers and track document submissions, revisions, and approvals.
• Coordinate with project teams, engineers, and other departments for documentation requirements.
• Ensure all documents are properly named, updated, and maintained as per company procedures.
• Prepare and maintain daily, weekly, and monthly documentation reports as required.
• Follow up with concerned departments for pending documents and approvals.
• Maintain confidentiality and accuracy of company records.
• Manage incoming and outgoing documents and ensure timely distribution to the concerned departments.
• Maintain proper records of drawings, reports, invoices, work orders, and other project-related documents.

Skills

Organizational skills

Documentation management

Communication skills

Attention to detail

Multi-tasking

Coordination with departments

Education

Bachelor's degree

Tools

MS Excel

MS Word

MS Office

Job description

Job Summary

We are looking for a detail-oriented and organized Document Controller to manage, maintain, and track company documents and project-related records. The candidate will be responsible for ensuring proper documentation, maintaining updated records, and coordinating with different departments for the timely sharing and submission of documents.

Key Responsibilities

• Maintain and organize project-related documents, records, and files.
• Ensure proper filing, storage, and retrieval of documents, both physical and digital.
• Maintain document registers and track document submissions, revisions, and approvals.
• Coordinate with project teams, engineers, and other departments for documentation requirements.
• Ensure all documents are properly named, updated, and maintained as per company procedures.
• Prepare and maintain daily, weekly, and monthly documentation reports as required.
• Follow up with concerned departments for pending documents and approvals.
• Maintain confidentiality and accuracy of company records.
• Manage incoming and outgoing documents and ensure timely distribution to the concerned departments.
• Maintain proper records of drawings, reports, invoices, work orders, and other project-related documents.

Required Skills

• Good knowledge of MS Excel, MS Word, and MS Office.
• Strong organizational and documentation management skills.
• Good written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to maintain records and manage multiple tasks efficiently.
• Ability to coordinate with different departments and follow up on pending documents.

Eligibility Criteria

• Minimum 2 years of experience in document control or documentation management.
• Bachelor's degree is mandatory.
• Candidates with experience in electrical, construction, MEP, or engineering project documentation will be preferred.
• Must be comfortable working from the Lucknow office.