Document Controller

Cynosure Corporate Solutions; Chennai District; On-site; INR 350,000 - 550,000; Full time

Job summary

Cynosure Corporate Solutions is seeking an organized Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, and facility management projects. You will ensure accurate records, revisions, approvals, and compliance with document control procedures and project requirements.

The role requires 3-7 years of experience in document control, proficiency in MS Office and EDMS/SharePoint, and coordination with project teams.

Qualifications

• Diploma or Bachelor's degree in Engineering, Business Administration, or a related field.
• 3-7 years of experience as a Document Controller.
• Experience in MEP, construction, infrastructure, or facility management projects.

Responsibilities

• Maintain an organized document control system for all project-related documents.
• Register, classify, distribute, track, and archive incoming and outgoing documents.
• Maintain document numbering systems, revision histories, and document registers.
• Ensure the latest approved drawings and documents are available for project execution.
• Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.
• Track consultant and client approvals and follow up on pending submissions.
• Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.
• Prepare document status reports, submission logs, and approval tracking reports.
• Support project handover documentation and maintain records for completed projects.
• Ensure compliance with document control procedures, ISO standards, and project requirements.
• Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.
• Assist with internal and external audits and monitor document turnaround times.
• Prepare weekly and monthly document control reports.

Skills

Document control

Attention to detail

Time management

Coordination

Education

Diploma or Bachelor's in Engineering/BA

Tools

Aconex

Procore

EDMS

SharePoint

Job description

Cynosure Corporate Solutions | Full time

Cynosure Corporate Solutions is a human capital services company. Our focus is to provide Executive Search, Recruitment, Training, Temporary Staffing services, Statutory Compliance's, and other HR aligned services. We understand the business goals of our clients and their need to align human resources to these goals. We are committed to provide high quality manpower in accordance to global standards and their requirements. Our candidates stand testimony to our professional competency.

We work with clients in IT/ITES, Manufacturing, Automobile, Health, Telecom, Media.

Job Description

Seeking an organized and detail-oriented Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, firefighting, fire alarm, ELV, and facility management projects. The role involves maintaining accurate document records, managing revisions and approvals, coordinating with project teams, and ensuring compliance with document control procedures and project requirements.

Key Responsibilities:

• Maintain an organized document control system for all project-related documents.
  
• Register, classify, distribute, track, and archive incoming and outgoing documents.
  
• Maintain document numbering systems, revision histories, and document registers.
  
• Ensure the latest approved drawings and documents are available for project execution.
  
• Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.
  
• Track consultant and client approvals and follow up on pending submissions.
  
• Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.
  
• Prepare document status reports, submission logs, and approval tracking reports.
  
• Support project handover documentation and maintain records for completed projects.
  
• Ensure compliance with document control procedures, ISO standards, and project requirements.
  
• Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.
  
• Assist with internal and external audits and monitor document turnaround times.
  
• Prepare weekly and monthly document control reports.
  

Requirements

• Diploma or bachelor's degree in Engineering, Business Administration, or a related field.
  
• 3-7 years of experience as a Document Controller.
  
• Experience in MEP, HVAC, construction, infrastructure, or facility management projects.
  
• GCC/UAE project experience is preferred.
  
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
  
• Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.
  
• Understanding of engineering drawings, technical documentation, and revision control.
  
• Strong organizational skills and attention to detail.
  
• Excellent communication, coordination, and time management skills.
  
• Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.
  
• Document Controller certification is an added advantage.