Document Control Engineer

Eureka Outsourcing Solutions; Thane; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Eureka Outsourcing Solutions is seeking an experienced Document Control professional in Thane, India, to ensure traceability of project documents and manage the MDR across disciplines. The role emphasizes timely submission, proper numbering, and metadata tagging within the RIL EDMS system.

The candidate should have 5+ years in technical documentation and a strong understanding of EDMS tools, ISO standards, and confidentiality protocols.

Qualifications

• Ensure 100% traceability and real-time status visibility of all project documents.
• Assign unique document numbers per project standards and client requirements.
• Upload approved documents into the RIL EDMS with proper metadata tagging.
• Maintain proficiency in EDMS tools and stay updated on ISO 9001 and ISO 19650 standards.
• Engineering graduate with 5+ years in technical documentation and document control.

Responsibilities

• Maintain and update the Master Document Register (MDR) daily, tracking status across disciplines.
• Flag overdue deliverables and generate weekly/monthly status reports for PMO.
• Coordinate with engineering to ensure timely submission of deliverables.
• Maintain transmittal logs for incoming and outgoing documents.
• Reconcile MDR with RIL system to identify gaps and resolve discrepancies.
• Ensure proper metadata like document number, title, revision, and discipline during uploads.

Skills

Document control

EDMS proficiency

Attention to detail

ISO 9001 knowledge

ISO 19650 knowledge

Education

Engineering Graduate (B.E. / B.Tech)

Tools

RIL EDMS Portal

MDR management tools

Job description

Role & responsibilities

KPA 1:

Document Tracking Objective: Ensure 100% traceability and real-time status visibility of all project documents throughout their lifecycle.

Key Responsibilities: Maintain and update the Master Document Register (MDR) on a daily basis Track document status (In Progress, Under Review, Approved, Issued for Construction, As-Built) across all disciplines. Monitor document submission schedules and flag overdue deliverables. Generate weekly/monthly document status reports for project management Coordinate with engineering disciplines to ensure timely submission of deliverables. Maintain transmittal logs for incoming and outgoing document

KPA 2:

Document Numbering Objective: Ensure all project documents are assigned unique, standardized document numbers in compliance with project-specific numbering conventions and client requirements.

Key Responsibilities: Develop and maintain the Document Numbering Procedure aligned with project/client standards. Assign document numbers to all engineering deliverables (drawings, specifications, datasheets, reports, etc.). Ensure numbering convention compliance across all disciplines (Mechanical, Electrical, Civil, Instrumentation, Process, etc.). Maintain a numbering allocation register to prevent duplication. Review and validate document numbers before issuance. Coordinate with client/PMC for any numbering convention clarifications or deviations.

KPA 3:

Uploading Documents in RIL System Objective: Ensure timely, accurate, and complete uploading of all project documents into the RIL (Reliance Industries Limited) Electronic Document Management System (EDMS) with proper metadata tagging.

Key Responsibilities: Upload approved/issued documents into the RIL EDMS portal within defined timelines Ensure correct metadata entry (document number, title, revision, discipline, status code, etc.). Verify file format compliance (PDF, native files as required) before uploading Maintain upload logs and reconcile with transmittal records. Resolve upload errors, rejections, or system issues in coordination with RIL IT/Document Control team. Ensure superseded revisions are properly managed in the system. Conduct periodic reconciliation between MDR and RIL system to identify gaps

KPA 4:

General Competency & Professional Development Objective: Demonstrate continuous improvement in technical documentation knowledge, system proficiency, and professional conduct.

Key Responsibilities: Maintain proficiency in EDMS tools and document control software Stay updated on industry standards (ISO 9001, ISO 19650, client-specific procedures). Participate in internal/external training programs. Support team members and provide backup during peak workloads Adhere to confidentiality and information security protocols.

Preferred candidate profile

Engineering Graduate (B.E. / B.Tech)

5+ Years in Technical Documentation & Document Control

Techno-commercial background