Document Controller-C1-Material Handling-PMO

TATA Consulting Engineers Limited; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Tata Consulting Engineers Limited (TCE) is seeking a document controller to support project management by handling paper and electronic documents with strict process adherence.

The role requires a minimum of 5 years in design or project management, proficiency in document management systems, and strong command of MS Office, Adobe Acrobat, Foxit, and FTP. Graduate qualifications in business or engineering are preferred.

Qualifications

• Minimum 5 years of experience in a relevant design/project management discipline.
• Experience with engineering packages and document management workflows.
• Proficiency in MS Office, Adobe Acrobat, Foxit and FTP is required.

Responsibilities

• Manage and control project documentation following project procedures.
• Ensure documents use standard templates and formats.
• Perform quality checks on documentation before issuing.
• Collect, distribute, and store controlled documents; monitor movement and processing.
• Ensure metadata is properly registered in the system.
• Provide document control support to project team members for retrieval.
• Register receipt of documents from contractors and transmit for review.
• Transmit comments on documents to originators and ensure timely responses.
• Ensure issued documents comply with control procedures.
• Maintain filing and retention systems for both hard copy and electronic originals.
• Keep logs of all submittals and correspondence; answer documentation queries.
• Handover documentation to Client Document Controller and assist with end-of-shelf life closeout.

Skills

Document Management

Education

Graduate in Business Administration

Graduate in an engineering discipline

Tools

Microsoft Office

Adobe Acrobat

Foxit

FTP

Job description

Tata Consulting Engineers Limited (TCE) is the largest Indian private sector engineering and project consultancy and an emerging global leader in integrated engineering solutions. With more than 60 years of engineering excellence, TCE has a presence in over 64 countries and over 12000 completed projects, the company operates in 3 core Industry segments -Infrastructure (Water, Environment, Urban Development, Buildings, Manufacturing Facilities, Ports and Harbours, Transportation), Power (Thermal, Hydro, Nuclear, Renewable, Transmission and Distribution) and Resources - Hydrocarbons and Chemicals (Oil, Gas and Refineries, Chemicals, Petrochemicals, Fertilizers, Speciality Chemicals, Pulp and Paper, Cement, Food, Pharmaceuticals and Beverages, Tyre, Glass) as well as Mining and Metallurgy (Mining, Geology, Beneficiation, Steel, Non-ferrous). TCE serves domestic as well as international markets and is known for several first-of-its-kind projects offering Engineering Studies, Design Engineering Services, Project Management Consultancy Services, OPEX and IIOT across all three verticals. A part of Tata Group - India’s most respected group, TCE is a 100 percent subsidiary of Tata Sons Limited Design your Future with us At TCE, you will experience a supportive environment that empowers you to excel, whether you are based in our offices or at a client site. We embrace diversity, equity, and inclusion, fostering a workplace where every individual can thrive by contributing their unique skills and perspectives to deliver exceptional results for our clients. Our comprehensive compensation and benefits packages are designed to meet the diverse needs of our employees and their families, complemented by a robust global well-being program. As a leading global infrastructure firm, we are committed to your growth and success, offering access to cutting-edge technology and impactful projects that offer flexibility and significant professional opportunities. Join us and become part of a global company that values your potential and supports your career development.

Purpose & Scope of Position

The document controller works closely with the project management team to provide sufficient support the project efficiently and effectively with respect to cost, schedule and both quantity and quality of service. The incumbent enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. The role requires following electronic workflows through our internal electronic document management system.

Experience

A minimum of 5 years’ experience in relevant design/project management discipline Experience in engineering packages Knowledge and proficiency in the Document Management Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit, and File Transfer Protocol.

Qualification

Graduate in Business Administration or a technical subject Graduate in an engineering discipline

Key Responsibilities

1. Manage and control project documentation in accordance with project procedures. 2. Ensure identification of documents and compliance with standard templates and format. 3. Perform quality and compliance checks on all documentation received and before issuing. 4. Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording. 5. Ensuring all metadata is supplied and properly registered into the system. 6. Providing Document Control support to project team members in retrieving documents. 7. Register the receipt of documents from contractors. 8. Transmit documents to internal and external parties for review and information. 9. Transmit the comments on documents back to originators. 10. Ensure that all issued project documents are correct in accordance with document control procedures. 11. Maintain document filing and retention system for hard copy and electronic originals of documentation. 12. Keep up to date all incoming and outgoing submittal and correspondence logs. 13. Assist with queries on documentation requirements and submissions. 14. Hand-over of documentation to the Client Document Controller. 15. Close out and archive project at end of shelf life.